Burnham-on-Sea & Highbridge Town Council

23rd March 2020 Town Council Extraordinary Agenda

To: The members of the Town Council
You are hereby summoned to attend an extraordinary meeting of the Town Council to be held at 7pm on Monday 23rd March 2020 in the Old Courthouse, Jaycroft Road, Burnham-on-Sea.

Yours sincerely

Cllr Andy Brewer
18th March 2020

In the interest of public health, this meeting will be closed to press and public.

Minutes will be available on the Town Council website: www.burnham-highbridge-tc.gov.uk


  1. To receive any apologies for non-attendance
  2. To receive any declarations of interest in items on this agenda & note any dispensations granted
  3. To consider a business continuity proposal from the Town Clerk:
    In light of the Coronavirus (Covid-19) pandemic and government advice, this council resolves that:
    (a) Should the council be unable to meet for whatever reason, the Town Clerk is given delegated authority to progress all ongoing matters and projects and authorise all regular payments and incur expenditure in line with the council’s agreed budget.

(b) Any decisions taken under resolution (a) above will be taken, whenever possible, in consultation with the Chairman and Deputy Chairman of Council or the relevant committee chairman (if appropriate). A record of all decisions and expenditure incurred under delegated authority will be kept and reported to members when the council next meets.

(c) The authority to decide the Council’s response to planning applications is delegated to the Deputy Clerk, in consultation with the Chairman of the Planning Committee and Deputy Chairman of the committee. Whenever possible, members of the Planning Committee (or Council in the case of large applications) will be informed of applications out for consultation and will be invited to submit comments to the Deputy Clerk.

(d) The provisions outlined in resolutions (a-c) above will override any requirements to the contrary in the council’s standing orders, financial regulations or terms of reference.

(e) In the interest of staff, volunteer and public safety the Council office is closed to the public, except by appointment.

(f) In line with government advice, staff will be encouraged to work from home where possible.

(g) Should the Town Clerk be unable to perform her duties, the Deputy Clerk will be Proper Officer.

(h) Should the Town Clerk and Responsible Financial Officer not be able to perform their duties, the Deputy Town Clerk will assume the responsibilities of RFO for the purposes of making payments and meeting deadlines.

(i) The Town Clerk, in consultation with the Chairman of Council and Chairman of the Finance & Resources Committee, may incur expenditure from the grants earmarked reserve where such expenditure will help the community’s efforts to support those in need of assistance or prevent social isolation.

(j) Should government allow councils to meet virtually (online), the Council will take all reasonable steps to facilitate this.

  1. To consider a proposal from Cllr Phil Harvey & Cllr Peter Clayton that the Council approves an initial sum of £5,000 is earmarked from the grants budget to give emergency assistance, if required, to the Highbridge based food bank.
  2. Next scheduled meeting Monday 4th May 2020 (Annual Town Council Meeting)

Records Retention Schedule

Financial Risk Management Policy - March 2023

Grant Application Kings Coronation Form

The Coronation of His Majesty King Charles III will take place on Saturday 6th May 2023, with an additional bank holiday on Monday 8th May 2023.

We are keen to hear from groups/organisations in Burnham-on-Sea and Highbridge that are looking to celebrate the Coronation. The Town Council has £1500 available to allocate to events being organised to celebrate the Kings Coronation. The maximum grant to be allocated per event will be £500.

You must meet the following criteria for your application to be considered:

– The event will be open to all members of the public

– The event will be free of charge

– The event will take place within the Coronation weekend

– The event will take place within Burnham on Sea or Highbridge


Applications will close on Monday 6th March at midday. 

Your organisation and contact details

What happens next....
Applications will be considered at the Finance and Resources Committee Meeting on Monday 13th March 2023. You will be notified after this date whether your application has been successful.
Burnham & Highbridge Town Council takes your privacy seriously and will only use your personal information for the purposes of contacting you about this grant. The Council’s privacy notice can be found here.

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