To: The Chairman – Cllr Mike Facey and all members of the Town Council
You are hereby summoned to attend the next meeting of the Town Council to be held at 7pm on Monday 7th December 2020
Yours sincerely
Samantha Winter
Town Clerk
30th November 2020
This meeting will be held remotely using Zoom. The meeting invitation is:
Join Zoom Meeting
https://zoom.us/j/91396719786?pwd=aDJqblNTeEdKUTJHeHMzaFJsRXU4UT09
Meeting ID: 913 9671 9786
Passcode: 411994
All attendees must display their true name on joining the remote meeting.
Please visit www.burnham-highbridge-tc.gov.uk for all non-confidential meeting papers.
A public participation session will be held prior the commencement of the formal meeting. Anyone wishing to speak on any matter should give notice to the Town Clerk by midday on the Thursday before the meeting. No resolution can be made on any matter that is not on the agenda.
Please be aware that meetings are recorded.
AGENDA
- To receive any apologies for non-attendance
- To receive any declarations of interest in items on this agenda & note any dispensations granted
- To receive and approve minutes of the town council meeting held on Monday 5th October 2020
- To note there are no updates to the action list
- To receive reports from the police or other emergency services
- To receive the chairman’s announcements
- Reports by members (for information only)
| 7.1 | To receive any reports from county councillors on county council relevant matters |
| 7.2 | To receive any reports from district councillors on district council relevant matters |
| 7.3 | To receive reports from town councillor representatives appointed to outside bodies |
8. Motions for note/resolution
| 8.1 | To note the external auditor’s response for 2019/2020 |
| 8.2 | To consider the full town council budget 2021/2022 |
| 8.3 | To consider the financial risk assessment |
| 8.4 | To consider a request from the Burnham and Highbridge Coronavirus Support Group for £3,000 to allow it to continue to respond to need within the community, and to enable it to coordinate increased volunteer support for the NHS during the vaccination programme. |
| 8.5 | To approve the protocol for the death of a senior national figure |
| 8.6 | To approve the adoption of the Data Protection Policy, as reviewed and approved by the HR sub-committee |
| 8.7 | To approve the adoption of the GDPR Criminal Records Policy, as reviewed and approved by the HR sub-committee. |
| 8.8 | To approve the adoption of the privacy notices for staff & councillors & for recruitment, as reviewed and approved by the HR sub-committee. |
| 8.9 | To receive a recommendation from the Finance & Resources Committee to approve adoption of the Expenses Policy for staff & councillors |
| 8.10 | To consider and approve the draft proposed Procurement Policy |
| 8.11 | To consider and approve changes to the Financial Regulations (subject to item 8.10) |
| 8.12 | To receive a proposal from Cllr Facey to support an application to the Somerset County Council Climate Emergency Fund for a new scheme operated by the Somerset Eco-Centre to promote sustainable living and action on climate change for rural areas. |
| 8.13 | To appoint a councillor representative to the Burnham Chamber of Trade & to receive a nomination of Cllr Hodge |
9. Accounts
| 9.1 | To receive and approve details of expenditure during September and October 2020, as circulated |
| 9.2 | To receive the town council accounts for the month of October 2020, as circulated |
| 9.3 | To receive the town council ear marked reserve report for the month of October 2020 |
10. Minutes from previous Committee meetings
To receive the minutes of the following committees, as previously circulated and published on the town council website:
| 10.1 | 7th October | Planning |
| 10.2 | 12th October | Finance & Resources |
| 10.3 | 27th October | Princess Management |
| 10.4 | 28th October | Planning |
| 10.5 | 11th November | Burial |
| 10.6 | 16th November | Town Improvements |
| 10.7 | 23rd November | Finance & Resources |
11. Items of Correspondence previously circulated: (Members are requested to notify the office ahead of the meeting if they wish to have further information on any item)
Table enclosed as separate paper.
12. Dates of the Next Meetings
| December | Thursday | 10th | Human Resources |
| Monday | 14th | Planning | |
| January 2021 | Wednesday | 6th | Planning |
| Monday | 11th | Town Improvements | |
| Monday | 25th | Finance & Resr’s (Final Budget) | |
| Wednesday | 27th | Planning | |
| February | Monday | 1st | Town Council – Budget |