Burnham-on-Sea & Highbridge Town Council aims to comply with the Data Protection Act 2018 and the General Data Protection Regulation (the Regulation). We are registered as a data controller for the data we collect, process, and hold (registration number Z2930717).
What do we collect
The personal details collected are dependent on the service you want. In some areas it may just mean entering your name and email address; however other online forms may need more details to ensure all the right elements of your service request can be dealt with.
There are various reasons why we need to collect personal data. For example, we may need to ask for your contact details for correspondence purposes. Similarly, we may need information in order to fulfill our statutory obligations and regulatory responsibilities.
This website uses Google Analytics to monitor website usage and performance. However, this data is logged anonymously, and IP Addresses are not recorded.
How do we use your information?
We aim only to collect the information necessary for what we do. We aim to comply with the principles of The Data Protection Act 2018.
We collect and process personal data about you in order to:
- Deliver support services
- Manage the services we provide
- Train and manage the employment of our staff who deliver those services
- Help investigate any enquiries or complaints you make about our services
- Keep track of spending on services
- Check the quality of services
- For research and planning of new services
How does the law allow us to use your information?
There are a number of legal reasons why we need to collect and use your personal data. Generally, we collect and use personal information where:
- It is required by law
- You, or your legal representative, have given consent
- You have entered into a contract with us
- It is necessary to perform our statutory duties
- It is necessary to protect someone in an emergency
- It is necessary for employment purposes
- You have made your information publicly available
- It is necessary for legal cases
- It is to the benefit of society as a whole
- It is necessary to protect public health
- It is necessary for archiving, research, or statistical purposes
How long will we keep your information?
Information from you will be retained until it is no longer needed and/or until the retention period has been reached. The Retention Schedule is available at: Records Retention Schedule.pdf
Access to your information
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please contact us at firstname.lastname@example.org
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate. We ask that you give us accurate information, and that you tell us as soon as possible if there are any changes, such as a new address.
We do not disclose your personal information to third parties for their marketing and advertising purposes without your explicit consent.
How safe is your information?
We protect your information using technical and organisational security measures to reduce the risks of loss, misuse, unauthorised access, disclosure and alteration.
How to contact us
Burnham-on-Sea & Highbridge Town Council, Town Clerk: email@example.com
How to make a complaint regarding Data Protection?
If you have completed the internal complaints process and are still not satisfied you may complain to the Information Commissioner at www.ico.org.uk
What Are Cookies
For more general information on cookies see the Wikipedia article on HTTP Cookies.
You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the this site. Therefore it is recommended that you do not disable cookies.
The Cookies We Set
Email newsletters related cookies
This site offers newsletter or email subscription services and cookies may be used to remember if you are already registered and whether to show certain notifications which might only be valid to subscribed/unsubscribed users.
Forms related cookies
When you submit data to through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.
Third Party Cookies
This site uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.
For more information on Google Analytics cookies, see the official Google Analytics page – https://analytics.google.com/analytics/web/
We also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites including Twitter and Facebook will set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.
Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren’t sure whether you need or not it’s usually safer to leave cookies enabled in case it does interact with one of the features you use on our site.
However if you are still looking for more information then you can contact us at firstname.lastname@example.org
Terms & Conditions
(a) Applications will not be accepted from non-constituted groups without their own, separate bank account, small local businesses and individuals. However, those groups working to address issues of Covid 19 in the community, could link-up with an accountable constituted organisation who can make an application and hold funding.
**(b) If you are successful in receiving Town Council funding for your project, we will ask you for some feedback on how your project went: We might require:
- details of how many people benefited from the project
- copies of invoices and receipts relating to the grant provided
- details of the amount of any other match funding you received towards the project
- You must be authorised to sign on behalf of the organisation and any confirm that any funding will be used to benefit the community in line with the priorities of the COVID19 Fund and will only be used for the purposes specified in the application.
- This grant will be used before 31 March 2021 and any unspent/uncommitted monies will be returned to Burnham & Highbridge Town Council.
- You must agree, on request, to provide the Town Council with a statement of how the funding has benefited the organisation/local community – see part (b) of our guidance**.
- You must acknowledge and understand that approval of any grant relating to this application does not commit the Town Council to on-going funding
- You must confirm on the application that your project meets the respective eligibility criteria. The grant can only be used for the purposes specified in the application.
- Project applicants must confirm the project serves communities within the parish administrative area of Burnham & Highbridge and identify the percentage/number of residents receiving benefit.
- There is no automatic right to a grant, the town Council will consider all applications and decide on the applications it will grant fund, seeking to distribute funding in an even-handed way across the entire area. The Council reserves the right not to make a funding offer to a project.
- Grants will be awarded where they are deemed to be most needed and where they would have the greatest impact and outcomes.
- Applicants must accept in writing, preferably via email or online application.
- The grant should be spent within 12 weeks of receipt unless the Council agrees otherwise. Any unspent/uncommitted monies might need to be returned to the Town Council, in line with the relevant terms and conditions.
- An evaluation of how the funding has benefited the organisation/local community will be provided; in line with the relevant terms and conditions applying.
- Any Town Council grant-funded projects will clearly acknowledge, in any related publicity materials the Fund Scheme as a Town Council initiative.
- Town Council grant-funded projects accept that BoSH TC will issue publicity about projects and activities that it supports, and may use such projects within its publicity materials and as promotional case studies and may wish the project to evaluate further its project work and outcomes. Publicity might include digital images, video and other content you have provided if you have confirmed them to be GDPR compliant.
- Repayment of Town Council grant funds might be required at the sole discretion of the Council if a funded project supplies false information, fails to spend the money in any allotted time period, fails to respond to evaluation requests within the agreed time period, becomes insolvent and/or there are any other breaches of the conditions or eligibility criteria.
- The Town Council might request additional information and assurances; requiring additional terms and conditions to apply and will require you to confirm in writing your acceptance of any additional terms and conditions before agreeing to provide any grant funding. Acceptance can be in the form of an email from the charity/organisation’s contact email address provided on the application form.