Criteria for nominations for Civic Awards

Adopted Minute No: 92/17/TPC

  1. Background

Every year the Town Council seeks nominations from members of the public for individuals who have demonstrated outstanding service to the community, made a significant contribution to public life in Burnham or Highbridge and have shown real dedication in helping local residents. Councillors then consider all nominations and make a selection. Civic Awards are presented to these residents at the Mayor’s Civic Award Service.

  • Criteria for potential recipients of a Civic Award

Any resident who is to be considered for this honour must meet the following criteria:

  • Have provided services of an exceptional nature for a significant period of time;
  • Have provided services which have been of benefit to people within the parish;
  • Not be a current serving member or officer of the Town Council; and
  • Not be nominated for providing a service which constitutes their usual activity as a business
  • Criteria for individuals nominating someone for a Civic Award

Any person wishing to nominate someone for a Civic Award must meet the following criteria:

  • You must live within the parish;
  • Submit a written nomination to the town council;
  • Include your own name and contact details;
  • You should ensure that the person you have nominated is aware that you are providing information about them and their work to the town council, which will be publicised if they are shortlisted.
  • Any Council member who has made a nomination should declare an interest and not take part in any discussion or vote relating to this nomination.
  • Purpose & lawful basis for processing

Our purpose for processing is to run a competition to make a civic award – the council will assess the applications and pick a winner.

The lawful basis we rely on to process your personal data is article 6(1)(e) of the UK GDPR, which allows us to process personal data when this is necessary to perform our public task as a local council. We do not ask for any sensitive personal data.

  • Why we need personal data

We need personal data of the person making the nomination so that we can contact them with any queries we might have. We need the personal data of the nominees to assess the applications and to contact them if they are shortlisted.

  • What we do with the personal data

The nominations will be assessed by an in-house panel made up of councillors in closed session. We will contact shortlisted nominees to tell them that they have been shortlisted. We will also contact the person who nominated the shortlisted candidates to inform them that their nominee has been successful.

We will publish the information about the shortlisted nominees on our own website, including their name and why they were nominated.

Shortlisted candidates will be invited to an award ceremony where the awards will be given and promotional photographs taken for publicity purposes.

  • Your rights

You have the right to request a copy of the information that we hold about you. You may ask us to correct or remove information you think is inaccurate.

If you would like a copy of some or all of your personal information, please contact the town clerk at:

Burnham-on-Sea & Highbridge Town Council, The Old Courthouse, Jaycroft Road, Burnham-on-Sea TA8 1LE

info@burnham-highbridge-tc.gov.uk

Phone: 01278 788088

You can read more about our privacy notice on the town council’s website, here: https://burnham-highbridge-tc.gov.uk/home/privacy-notice

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