Application for hard copy or emailed information must be made in writing to: Burnham-on-Sea & Highbridge Town Council, The Old Courthouse, Jaycroft Road, Burnham-on-Sea, TA8 1LE or by e-mail: info@burnham-highbridge-tc.gov.uk
Telephone: 01278 788088
| INFORMATION AVAILABLE | HOW THE INFORMATION CAN BE OBTAINED |
| Organisational Information – Who we are and what we do and how we do it | |
| There are 18 councillors on the Town Council, and the elected Chairman of Council also has the title of Mayor. | All of this information is available on the Council website and in hard copy |
| Contact details for councillors | All of this information is available on the Council website and in hard copy |
| Committee structures | All of this information is available on the Council website and in hard copy |
| Standing Orders and other governance documents | All of this information is available on the Council website and in hard copy |
| Contact details for the Town Clerk and the location of the offices | All of this information is available on the Council website and in hard copy |
| Organisational structure | All of this information is available on the Council website and in hard copy |
| Financial Information – What we spend and how we spend it | |
| Current and previous financial year accounts | Hard copy & by email |
| Annual return form and report by auditor | Website & hard copy |
| Finalised budget for current year | Website & hard copy |
| Precept for current year | Website & hard copy |
| Borrowing Approval letter for previous 3 years (if any) | N/A |
| Financial Regulations | Website & hard copy |
| Details of current contracts/orders awarded over £1000, and value of contract | Hard copy & by email |
| Members allowances and expenses | Hard copy & by email |
| Quarterly Income and Expenditure | Website & hard copy |
| Grants to voluntary, community and social enterprise sector | Website & hard copy |
| Strategies & plans, audits and reviews – what our priorities are and how we are doing | |
| Annual Report to Parish | Website & hard copy |
| Quality status | N/A |
| Neighbourhood Plan | Website or for inspection at Council office |
| Decision Making Process – How we make decisions | |
| Timetable of Meetings (including Council, and committees) | Website & hard copy |
| Agendas – Town Council Meetings, Committee meetings | Notice Board (current only), Website/hard copy |
| Minutes – Town Council meetings, Committee meetings, committee meetings | Notice Board (latest only), Website/hard copy |
| Reports to committees and council meetings | Website & hard copy |
| Responses to consultation meetings | Hard copy |
| Responses to planning applications and plans | Website & hard copy |
| Policies and Procedures | |
| Standing Orders | Website & hard copy |
| Committee Terms of Reference | Website & hard copy |
| Code of Conduct | Website & hard copy |
| Equality and Diversity policy | Website & hard copy |
| Health & Safety policy | Hard copy inspection at Council office |
| Complaints Procedure | Website & hard copy |
| Records retention, destruction and archive policy | Website & hard copy |
| Recording at Meetings policy | Website & hard copy |
| Schedule of charges for publication scheme (see below) | Website & hard copy |
| Lists and Registers | |
| Assets Register | By inspection at Council office |
| Disclosure Log | N/A |
| Cllr register of gifts and hospitality | On application to the Monitoring Officer at Sedgemoor District Council |
| Register of members’ interests | Website link to Sedgemoor District Council website |
| Right of Burial, Burial and memorial Record Books | Hard copy available for inspection at Council Office |
| Other Information provided by the Town Council: | |
| Town Council Newsletter | website |
| Residents Guide | Website & hard copy |
| Cemetery Information & Regulation booklet | Website & hard copy |
| Services provided by the Town Council | |
| Allotments: Lease agreement, list of annual rent, number on waiting list | Hard copy & by email |
| Burial Grounds: Westfield Rd, Highbridge and Brent Rd | Info on website |
| Princess Theatre and Arts Centre | Princess website & by request |
| Seating, litter bins, memorial items, clocks, bus shelters | Hard copy (asset register & info by email) |
| A summary of services for which the council is entitled to recover a fee, together with those fees Town Council: Schedule of charges for information available in the publication scheme | Website & hard copy (see below) |
| Schedule of charges to hire Council Chamber | Hard copy & by email |
| Rent for allotments at Walrow | Hard copy & by email |
| Rent of land for Telecoms mast | Hard copy & by email |
| Rent of grazing land | Hard copy & by email |
| Fees & charges for Burials and Memorials | Website & hard copy |
Schedule of Charges – this describes how the charges have been arrived at.
Information can be inspected free of charge at the Council Offices, by arrangement.
Information that can be photocopied, without breaching copyright laws can be copied on the Council’s photocopier (hard copies).
| Type of Charge | Description | Basis of Charge (the actual print cost incurred by the council) |
| Disbursement cost | Photocopying A4 @ 10p per sheet (black & white) A4 @ 20p per sheet (colour) A3 @ 20p per sheet (black & white) A3 @ 30p per sheet (colour) If copying all above double sided cost +5p black & white +10p colour | A4 & A3 @ 7p (black & white) A4 & A3 @ 14p (colour) |
| Postage | Actual cost of Royal Mail standard 2nd class | |
| Other | A search of burial records | First search – no chargeEach additional search £2 |
Exempt Material
- Personal information relating to councillors (other than that required to be declared in the Members’ Registration of Interests)
- Personal information relating to employees
- Tenders and bids from contractors and suppliers
Note: Data protection legislation prohibits the publication of certain categories of information.
This council is complying with the Local Government Transparency Code 2015.
Adopted 2009
Next Review: May 2020