Publication Scheme – February 2020

This publication scheme details information that we hold and how it is published or can be obtained.

We are not required to make the information in this definition document available if:

• we do not hold the information;
• the information is exempt under one of the FOIA exemptions or Environmental Information Regulations exceptions, or its release is prohibited by another statute;
• the information is readily and publicly available from an external website; such information may have been provided by the public authority or on its behalf. We will provide a direct link to that information;
• the information is archived, out of date or otherwise inaccessible; or,
• it would be impractical or resource-intensive to prepare the material for routine release.

Publishing datasets for re-use

Public authorities must publish under their publication scheme any dataset they hold that has been requested, together with any updated versions, unless they are satisfied that it is not appropriate to do so. So far as reasonably practicable, they must publish it in an electronic form that is capable of re-use.
If the dataset or any part of it is a relevant copyright work and the public authority is the only owner, the public authority must make it available for re-use under the terms of a specified licence. Datasets in which the Crown owns the copyright or the database rights are not relevant copyright works.
The Datasets Code of Practice recommends that public authorities make datasets available for re-use under the Open Government Licence.
The term ‘dataset’ is defined in section 11(5) of FOIA. The terms ‘relevant copyright work’ and ‘specified licence’ are defined in section 19(8) of FOIA. The ICO has published guidance on the dataset provisions in FOIA. This explains what is meant by “not appropriate” and “capable of re-use”.

INFORMATION AVAILABLEHOW THE INFORMATION CAN BE OBTAINED
Organisational Information – Who we are and what we do and how we do it
Who’s who on the Council and its CommitteesWebsite
Contact details for councillorswebsite
Committee structures website
Location of main Council office and accessibility detailswebsite
Staffing structurewebsite
Organisational structure website and in hard copy
Financial Information – What we spend and how we spend it
Current and previous financial year accountsHard copy & by email
Annual return form and report by auditorWebsite & hard copy
Finalised budget for current yearWebsite & hard copy
Precept for current yearWebsite & hard copy
Borrowing Approval letter for previous 3 years (if any)N/A
Financial RegulationsWebsite & hard copy
Details of current contracts/orders awarded over £1000, and value of contractHard copy & by email
Members allowances and expensesHard copy & by email
Quarterly Income and ExpenditureWebsite & hard copy
Grants given & receivedWebsite & hard copy
Strategies & plans, audits and reviews – what our priorities are and how we are doing
Annual Report to Parish      Website & hard copy 
Quality status N/A
Neighbourhood PlanWebsite or for inspection at Council office
Local charters drawn up in accordance with DCLG guidelinesN/A
Decision Making Process – How we make decisions
Timetable of Meetings (including Council, and committees)Website
Agendas – Town Council Meetings, Committee meetingsNotice Board (current only), Website/hard copy
Minutes – Town Council meetings,  Committee meetings, committee meetings. This will exclude information that is properly regarded as private to the meetingWebsite/hard copy
Reports to committees and council meetings. This will exclude information that is properly regarded as private to the meetingWebsite & hard copy
Responses to consultation meetingswebsite
Responses to planning applications and plans Website
Bye lawswebsite
Policies and Procedures 
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Standing OrdersWebsite
Committee Terms of ReferenceWebsite
Code of ConductWebsite
Equality and Diversity policyWebsite
Delegated authority in respect of officerswebsite
Health & Safety policy  Hard copy inspection at Council office
Complaints ProcedureWebsite & hard copy
Records retention, destruction and archive policyWebsite & hard copy
Recording at Meetings policyWebsite & hard copy
Schedule of charges for publication scheme (see below)Website & hard copy
Recruitment policies (including current vacancies)Website & hard copy
Policies and procedures for handling requests for informationwebsite
Complaints procedures (including those covering requests for information and operating the publication scheme)Website & hard copy
Information security policywebsite
Records management policies (records retention, destruction and archive)website
Data protection policieswebsite
Lists and Registers
Assets Register  By inspection at Council office
Disclosure Log   N/A
Cllr register of gifts and hospitalityOn application to the Monitoring Officer at Sedgemoor District Council
Register of members’ interestsWebsite link to Sedgemoor District Council website
Right of Burial, Burial and memorial Record BooksHard copy available for inspection at Council Office
Other Information provided by the Town Council:
Town Council NewsletterN/A
Residents GuideWebsite & hard copy
Cemetery Information & Regulation bookletWebsite & hard copy
Services provided by the Town Council
Allotments: Lease agreement, list of annual rent, number on waiting listHard copy & by email
Burial Grounds: Westfield Rd, Highbridge and Brent Rd website
Princess Theatre and Arts CentrePrincess website
Seating, litter bins, memorial items, clocks, bus sheltersHard copy (asset register & info by email)
Parks, playing fields and recreational facilitiesN/A
Seating, litter bins, clocks, memorials and lightingwebsite
Bus shelterswebsite
MarketsN/A
Public convenienceswebsite
Agency agreementshard copy on request
A summary of services for which the council is entitled to recover a fee, together with those fees Town Council: Schedule of charges for information available in the publication schemeWebsite & hard copy (see below)
                         Schedule of charges to hire Council ChamberHard copy & by email
                         Rent for allotments at WalrowHard copy & by email
                         Rent of land for Telecoms mastHard copy & by email
                         Rent of grazing landHard copy & by email
                         Fees & charges for Burials and MemorialsWebsite & hard copy

Schedule of Charges – this describes how the charges have been arrived at.

Information can be inspected free of charge at the Council Offices, by arrangement.

Information that can be photocopied, without breaching copyright laws can be copied on the Council’s photocopier (hard copies).

Type of ChargeDescription Basis of Charge (the actual print cost incurred by the council)
Disbursement costPhotocopying 
A4 @ 10p per sheet (black & white) 
A4 @ 20p  per sheet (colour)
A3 @ 20p per sheet  (black & white)
A3 @ 30p per sheet  (colour)
If copying all above double sided cost +5p black & white +10p colour    
A4 & A3 @ 7p (black & white)
A4 & A3 @ 14p (colour)
 PostageActual cost of Royal Mail standard 2nd class
OtherA search of burial records First search – no chargeEach additional search £2

Adopted 2020
Next Review: May 2023

Table of Contents

The Mayor Councillor Mike Facey said “It was with sadness that Burnham-on-Sea and Highbridge Town Council learnt of the death of Prince Philip, Duke of Edinburgh.”

The flags in the towns of Burnham and Highbridge will be flown at half-mast during this time of national mourning.

Online Book of Condolence

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Burnham-on-Sea and Highbridge Town Council takes your privacy seriously please see the Council’s privacy notice here.

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