Publication Scheme – February 2018

Application for hard copy or emailed information must be made in writing to: Burnham-on-Sea & Highbridge Town Council, The Old Courthouse, Jaycroft Road, Burnham-on-Sea, TA8 1LE or by e-mail: info@burnham-highbridge-tc.gov.uk

Telephone: 01278 788088

INFORMATION AVAILABLEHOW THE INFORMATION CAN BE OBTAINED
Organisational Information – Who we are and what we do and how we do it
There are 18 councillors on the Town Council, and the elected Chairman of Council also has the title of Mayor. All of this information is available on the Council website and in hard copy
Contact details for councillorsAll of this information is available on the Council website and in hard copy
Committee structures All of this information is available on the Council website and in hard copy
Standing Orders and other governance documents All of this information is available on the Council website and in hard copy
Contact details for the Town Clerk and the location of the officesAll of this information is available on the Council website and in hard copy
Organisational structure All of this information is available on the Council website and in hard copy
Financial Information – What we spend and how we spend it
Current and previous financial year accountsHard copy & by email
Annual return form and report by auditorWebsite & hard copy
Finalised budget for current yearWebsite & hard copy
Precept for current yearWebsite & hard copy
Borrowing Approval letter for previous 3 years (if any)N/A
Financial RegulationsWebsite & hard copy
Details of current contracts/orders awarded over £1000, and value of contractHard copy & by email
Members allowances and expensesHard copy & by email
Quarterly Income and ExpenditureWebsite & hard copy
Grants to voluntary, community and social enterprise sectorWebsite & hard copy
Strategies & plans, audits and reviews – what our priorities are and how we are doing
Annual Report to Parish      Website & hard copy 
Quality status N/A
Neighbourhood PlanWebsite or for inspection at Council office
Decision Making Process – How we make decisions
Timetable of Meetings (including Council, and committees)Website & hard copy
Agendas – Town Council Meetings, Committee meetingsNotice Board (current only), Website/hard copy
Minutes – Town Council meetings,  Committee meetings, committee meetingsNotice Board (latest only), Website/hard copy
Reports to committees and council meetingsWebsite & hard copy
Responses to consultation meetingsHard copy
Responses to planning applications and plans Website & hard copy
Policies and Procedures 
Standing OrdersWebsite & hard copy
Committee Terms of ReferenceWebsite & hard copy
Code of ConductWebsite & hard copy
Equality and Diversity policyWebsite & hard copy
Health & Safety policy  Hard copy inspection at Council office
Complaints ProcedureWebsite & hard copy
Records retention, destruction and archive policyWebsite & hard copy
Recording at Meetings policyWebsite & hard copy
Schedule of charges for publication scheme (see below)Website & hard copy
Lists and Registers
Assets Register  By inspection at Council office
Disclosure Log   N/A
Cllr register of gifts and hospitalityOn application to the Monitoring Officer at Sedgemoor District Council
Register of members’ interestsWebsite link to Sedgemoor District Council website
Right of Burial, Burial and memorial Record BooksHard copy available for inspection at Council Office
Other Information provided by the Town Council:
Town Council Newsletterwebsite
Residents GuideWebsite & hard copy
Cemetery Information & Regulation bookletWebsite & hard copy
Services provided by the Town Council
Allotments: Lease agreement, list of annual rent, number on waiting listHard copy & by email
Burial Grounds: Westfield Rd, Highbridge and Brent RdInfo on website
Princess Theatre and Arts CentrePrincess website & by request
Seating, litter bins, memorial items, clocks, bus sheltersHard copy (asset register & info by email)
A summary of services for which the council is entitled to recover a fee, together with those fees Town Council: Schedule of charges for information available in the publication schemeWebsite & hard copy (see below)
                         Schedule of charges to hire Council ChamberHard copy & by email
                         Rent for allotments at WalrowHard copy & by email
                         Rent of land for Telecoms mastHard copy & by email
                         Rent of grazing landHard copy & by email
                         Fees & charges for Burials and MemorialsWebsite & hard copy

Schedule of Charges – this describes how the charges have been arrived at.

Information can be inspected free of charge at the Council Offices, by arrangement.

Information that can be photocopied, without breaching copyright laws can be copied on the Council’s photocopier (hard copies).

Type of ChargeDescription Basis of Charge (the actual print cost incurred by the council)
Disbursement costPhotocopying 
A4 @ 10p per sheet (black & white) 
A4 @ 20p  per sheet (colour)
A3 @ 20p per sheet  (black & white)
A3 @ 30p per sheet  (colour)
If copying all above double sided cost +5p black & white +10p colour    
A4 & A3 @ 7p (black & white)
A4 & A3 @ 14p (colour)
 PostageActual cost of Royal Mail standard 2nd class
OtherA search of burial records First search – no chargeEach additional search £2

Exempt Material

  • Personal information relating to councillors (other than that required to be declared in the Members’ Registration of Interests)
  • Personal information relating to employees
  • Tenders and bids from contractors and suppliers

Note: Data protection legislation prohibits the publication of certain categories of information.

This council is complying with the Local Government Transparency Code 2015.

Adopted 2009
Next Review: May 2020

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