Publication Scheme – May 2021

This publication scheme details information that we hold and how it is published or can be obtained.

We are not required to make the information in this definition document available if:

• we do not hold the information;
• the information is exempt under one of the FOIA exemptions or Environmental Information Regulations exceptions, or its release is prohibited by another statute;
• the information is readily and publicly available from an external website; such information may have been provided by the public authority or on its behalf. We will provide a direct link to that information;
• the information is archived, out of date or otherwise inaccessible; or,
• it would be impractical or resource-intensive to prepare the material for routine release.

Publishing datasets for re-use

Public authorities must publish under their publication scheme any dataset they hold that has been requested, together with any updated versions, unless they are satisfied that it is not appropriate to do so. So far as reasonably practicable, they must publish it in an electronic form that is capable of re-use.

If the dataset or any part of it is a relevant copyright work and the public authority is the only owner, the public authority must make it available for re-use under the terms of a specified licence. Datasets in which the Crown owns the copyright or the database rights are not relevant copyright works.

The Datasets Code of Practice recommends that public authorities make datasets available for re-use under the Open Government Licence.  

The term ‘dataset’ is defined in section 11(5) of FOIA. The terms ‘relevant copyright work’ and ‘specified licence’ are defined in section 19(8) of FOIA. The ICO has published guidance on the dataset provisions in FOIA. This explains what is meant by “not appropriate” and “capable of re-use”.

Information to be published	How the information can be obtained	Cost
Class1 – Who we are and what we do (Organisational information, structures, locations and contacts)   This will be current information only.
Who’s who on the Council and its Committees	website	N/A
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))	website	N/A
Location of main Council office and accessibility details	website	N/A
Staffing structure	website	N/A
Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)   Current and previous financial year as a minimum
Annual return form and report by auditor	website	N/A
Finalised budget	website	N/A
Precept	website	N/A
Borrowing Approval letter	N/A
Financial Standing Orders and Regulations	website	N/A
Grants given and received	website	N/A
List of current contracts awarded and value of contract	website	N/A
Members’ allowances and expenses	Hard copy	N/A
Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)   Current and previous year as a minimum (hard copy or website)
Parish Plan (current and previous year as a minimum)	N/A
Annual Report to Parish or Community Meeting (current and previous year as a minimum)	website	N/A
Quality status	N/A
Local charters drawn up in accordance with DCLG guidelines	N/A
Class 4 – How we make decisions (Decision making processes and records of decisions)   Current and previous council year as a minimum (hard copy or website)
Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings)	website	N/A
Agendas of meetings (as above)	Website & hard copy	N/A
Minutes of meetings (as above)	Website & hard copy	N/A
Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting.	website	N/A
Responses to consultation papers	website	N/A
Responses to planning applications	website	N/A
Bye-laws	website	N/A
Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities)   Current information only (hard copy or website)
Policies and procedures for the conduct of council business:   Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements	website	N/A
Policies and procedures for the provision of services and about the employment of staff:   Internal instructions to staff and policies relating to the delivery of services, Health and safety policy   Equality and diversity policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)	Citrix file system/hard copy     website	See below     N/A
Information security policy	website	N/A
Records management policies (records retention, destruction and archive)	website	N/A
Data protection policies	Website	N/A
Schedule of charges (for the publication of information)	website	N/A
Class 6 – Lists and Registers   Currently maintained lists and registers only (hard copy or website; some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)	Available for inspection by arrangement
Assets register	Available for inspection by arrangement
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)	Hard copy	N/A
Register of members’ interests	website	N/A
Register of gifts and hospitality	N/A
Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)   Current information only (hard copy or website; some information may only be available by inspection)
Allotments	website	N/A
Burial grounds and closed churchyards	website	N/A
Community centres and village halls	website	N/A
Parks, playing fields and recreational facilities	N/A
Seating, litter bins, clocks, memorials and lighting	website	N/A
Bus shelters	website	N/A
Markets	N/A
Public conveniences	website	N/A
Agency agreements	Hard copy
Services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)	website
Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above	N/A

Contact details:

Address: Burnham-on-Sea & Highbridge Town Council, The Old Courthouse, Jaycroft Road, Burnham-on-Sea, TA8 1LE 

email: info@burnham-highbridge-tc.gov.uk

Telephone: 01278 788088

Schedule of Charges – this describes how the charges have been arrived at.

Information can be inspected at the Council Offices free of charge.

Type of Charge	Description	Basis of Charge (the actual charge incurred by the council)
Disbursement cost	Photocopying -A4 @ 10p per sheet (black & white)           – A4 @ 20p  per sheet  (colour)                        – A3 @ 20p per sheet  (black & white)                        – A3 @ 30p per sheet  (colour)   If copying all above double sided cost +5p black & white +10p colour	A4 & A3 @ 7p (black & white) A4 & A3 @ 14p (colour)
	Postage	Actual cost of Royal Mail standard 2nd class
Other	A search of burial records	First search – no charge Each additional search £2

Reviewed: May 2021 Minute No. 55/21/TC