Burnham-on-Sea & Highbridge Town Council

11th November 2019 Town Council Agenda

To: The Chairman – Cllr Andy Brewer and all members of the Town Council
You are hereby summoned to attend the next meeting of the Town Council to be held at 7pm on Monday 11th November 2019 in the Old Courthouse, Jaycroft Road, Burnham-on-Sea.

Yours sincerely

Samantha Winter
Town Clerk
4th November 2019

A public participation session will be held prior the commencement of the formal meeting. Anyone wishing to speak on any matter should give notice to the Town Clerk by midday on the Thursday before the meeting. No resolution can be made on any matter that is not on the agenda.

Please be aware that meetings are audio recorded.


  1. To receive any apologies for non-attendance
  2. To receive any declarations of interest in items on this agenda & note any dispensations granted
  3. To receive and approve minutes of the Town Council meeting held on Monday 7th October 2019
  4. To note updates to the Action List
  5. To receive reports from the police or other emergency services
  6. To receive the Chairman’s announcements
  7. Reports by Members (for information only)

7.1 To receive any reports from County councillors on County Council relevant matters
7.2 To receive any reports from District councillors on District Council relevant matters
7.3 To receive any reports from Town Council councillors on Town Council relevant matters

8. Motions for note/resolution

8.1 To receive a confidential report on the initial considerations regarding the potential relocation of the Town Council and to discuss any associated issues. Please note that, subject to discussions of a commercially sensitive nature, the chairman will take a decision as to whether it is necessary to exclude the press and public during this item.

9. Accounts

9.1 To receive and approve details of expenditure during September 2019, as circulated
9.2 To receive the Town Council Accounts for the month of September 2019, as circulated

  1. Minutes of previous committee meetings:
    To receive the minutes of the following committees, as previously circulated and published on the Town Council website:
  1. Planning Committee held on Wednesday 9th October
  2. Finance & Resources Committee held on Monday 14th October
  3. Princess Management Committee held on Monday 21st October
  4. Planning Committee held on Monday 28th October

11. Items of correspondence: (Members are requested to notify the office ahead of the meeting if they wish to have further information on any item)

11.1 Christmas Light Switch on event Road Closures
11.2 Somerset Rivers Authority Annual Report
11.3 SWP Briefing October 2019
11.4 Community Connecter workshops coming to Taunton
11.5 Temporary Traffic Restrictions – Burnham-on-Sea Carnival

11.6 Grant Thank you letters

• Go Socialise
• Burnham-on-Sea Baptist Church
• MS Therapy Centre

11.7 Community newsletters from Hinkley Point B
• July 2019
• August 2019
• September 2019
11.8 Age UK Somerset – Information about services for the over 60’s in Somerset & North Somerset
11.9 Open Space Newsletter – Autumn 2019

  1. Dates of next Meetings
    November 2019
    Wednesday 13th Burial Committee
    Monday 18th Town Improvements Committee
    Wednesday 20th Planning Committee
    Monday 25th Finance & Resources (Budget)
    December 2019
    Monday 2nd Princess Management Committee
    Monday 9th Town Council Meeting

Records Retention Schedule

Financial Risk Management Policy - March 2023

Grant Application Kings Coronation Form

The Coronation of His Majesty King Charles III will take place on Saturday 6th May 2023, with an additional bank holiday on Monday 8th May 2023.

We are keen to hear from groups/organisations in Burnham-on-Sea and Highbridge that are looking to celebrate the Coronation. The Town Council has £1500 available to allocate to events being organised to celebrate the Kings Coronation. The maximum grant to be allocated per event will be £500.

You must meet the following criteria for your application to be considered:

– The event will be open to all members of the public

– The event will be free of charge

– The event will take place within the Coronation weekend

– The event will take place within Burnham on Sea or Highbridge


Applications will close on Monday 6th March at midday. 

Your organisation and contact details

What happens next....
Applications will be considered at the Finance and Resources Committee Meeting on Monday 13th March 2023. You will be notified after this date whether your application has been successful.
Burnham & Highbridge Town Council takes your privacy seriously and will only use your personal information for the purposes of contacting you about this grant. The Council’s privacy notice can be found here.

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