Burnham-on-Sea & Highbridge Town Council

Draft minutes Princess Management Committee 18th October 2022

Minutes Princess Management Committee

Date

18/10/2022

Time

19:00 – 21:00

Location

Council Chamber, Old Courthouse, Jaycroft Rd, Burnham-on-Sea, TA8 1LE

Chair

Cllr.  Sharon Perry

Attendees

Beccy Armory BDO, Cllr Peter Clayton, Cllr Roger Keen, Cllr Mike Murphy, Cllr Sharon Perry, Cllr Catherine Searing, Katherine Noble Town Clerk and Cllr James Warren

Absentees

Cllr Ross Baker and Cllr Julie Flurry

  
  

00.0.00

Public Participation

Minutes:

There were 2 members of the public present.  No public had registered to speak.

29.0.M22

To receive apologies for non-attendance

Minutes:

Apologies were received from Councillor Flurry.

30.0.M22

To receive any declarations of interest on items included on this Agenda

Minutes:

There were no declarations of interest.

31.0.M22

To receive and approve the minutes of the Princess Management Committee meeting held on 07 /06/ 22  (copy enclosed)

Minutes:

The minutes of the previous meeting of the Princess Management Committee held on the 7 June 2022, were presented by the Chairman.

Resolved that the minutes be taken as read, confirmed and signed by the Chairman.

32.0.M22

Formal announcements from the chair

Minutes:

The Chair confirmed that the Business Development Officer had been asked to consider how the Princess Theatre can be used for the Warm Space initiative.

(Councillor Keen joined the meeting at this juncture)

As part of the Council’s Climate Emergency Declaration, ways of reducing electricity usage are being considered and further details will be covered in the Business Development Officers report.

33.0.M22

To receive the Business Development Officers report

Minutes:

The Business Development Officer gave an overview of the previous circulated report and added that over 2,400 ticket holders had attended events and over 500 people attended classes since the last meeting (excludes visitors to Hellands Kitchen).  Over 100 families took advantage of the pay what you can initiative over the summer and workshops were on average 70% full.

How the Princess Theatre will help with the Warm Spaces initiative will be advertised soon, following response to funding applications.

The PRIDE meeting was well attended and was a very positive meeting.

A query was raised whether smaller rooms could be used in the future for cinema screenings.  This is being considered.

A question regarding the pv panels insurance claim was raised and an explanation was given regarding the different electricity generating options.

34.0.M22

To agree income stream funds from donations be placed in an EMR to be used for community and artistic activities

Minutes:

The Business Development Officer gave an overview of the report.

Resolved that at the end of the financial year, donations made (1168) are transferred to the Artistic and Participation earmarked reserves, to be used towards wellbeing projects that engage audiences in the participation and creation of cultural activities.

35.0.M22

To agree expenditure on replacement led stage lighting

Minutes:

Resolved that essential stage lighting is replaced at a cost of £1,224, to be taken from the maintenance and renewals earmarked reserves.

36.0.M22

To appoint members of a working group to draft a 5 year plan

As discussed at the last PMC meeting a 5 year plan for The Princess is needed to take the business forward.

Minutes:

Resolved that the Business Development Officer and Councillors Perry, Clayton and Warren are appointed to the working group.  Councillor Murphy will be a reserve.

37.0.M22

To agree expenditure for a replacement fridge

Minutes:

Resolved that a replacement fridge is purchased at a cost of £576.52, to be funded from the maintenance and renewals earmarked reserves.

38.0.M22

To agree expenditure for office furniture

Minutes:

The Business Development Officer gave an overview of the report and reasons for the new furniture.

Resolved that the worktops and drawers are purchased at a cost of £575, to be funded from office equipment earmarked reserves.

39.0.M22

To note the most recent committee income & expenditure reports as at 13 /10 /2022

Minutes:

Members were given the opportunity to raise questions which were answered by the Business Development Officer.

The report was noted.

40.0.M22

The next meeting of this committee will be held on 29 /11 /2022

Minutes:

The Chair explained that the date of the next meeting would be brought forward, so the budget setting report can be produced for consideration at the Finance and Resources Committee meeting on 21st November.  The date will be published shortly.

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