Burnham-on-Sea & Highbridge Town Council



Minutes Princess Management Committee




19:00 – 21:00


Council Chamber, Old Courthouse, Jaycroft Rd, Burnham-on-Sea, TA8 1LE


Cllr.  Sharon Perry


Beccy Armory BDO, Cllr Peter Clayton, Cllr Roger Keen, Cllr Mike Murphy, Cllr Sharon Perry, Cllr Catherine Searing, Katherine Noble Town Clerk and Cllr James Warren


Cllr Ross Baker and Cllr Julie Flurry



Public Participation


There were 2 members of the public present.  No public had registered to speak.


To receive apologies for non-attendance


Apologies were received from Councillor Flurry.


To receive any declarations of interest on items included on this Agenda


There were no declarations of interest.


To receive and approve the minutes of the Princess Management Committee meeting held on 07 /06/ 22  (copy enclosed)


The minutes of the previous meeting of the Princess Management Committee held on the 7 June 2022, were presented by the Chairman.

Resolved that the minutes be taken as read, confirmed and signed by the Chairman.


Formal announcements from the chair


The Chair confirmed that the Business Development Officer had been asked to consider how the Princess Theatre can be used for the Warm Space initiative.

(Councillor Keen joined the meeting at this juncture)

As part of the Council’s Climate Emergency Declaration, ways of reducing electricity usage are being considered and further details will be covered in the Business Development Officers report.


To receive the Business Development Officers report


The Business Development Officer gave an overview of the previous circulated report and added that over 2,400 ticket holders had attended events and over 500 people attended classes since the last meeting (excludes visitors to Hellands Kitchen).  Over 100 families took advantage of the pay what you can initiative over the summer and workshops were on average 70% full.

How the Princess Theatre will help with the Warm Spaces initiative will be advertised soon, following response to funding applications.

The PRIDE meeting was well attended and was a very positive meeting.

A query was raised whether smaller rooms could be used in the future for cinema screenings.  This is being considered.

A question regarding the pv panels insurance claim was raised and an explanation was given regarding the different electricity generating options.


To agree income stream funds from donations be placed in an EMR to be used for community and artistic activities


The Business Development Officer gave an overview of the report.

Resolved that at the end of the financial year, donations made (1168) are transferred to the Artistic and Participation earmarked reserves, to be used towards wellbeing projects that engage audiences in the participation and creation of cultural activities.


To agree expenditure on replacement led stage lighting


Resolved that essential stage lighting is replaced at a cost of £1,224, to be taken from the maintenance and renewals earmarked reserves.


To appoint members of a working group to draft a 5 year plan

As discussed at the last PMC meeting a 5 year plan for The Princess is needed to take the business forward.


Resolved that the Business Development Officer and Councillors Perry, Clayton and Warren are appointed to the working group.  Councillor Murphy will be a reserve.


To agree expenditure for a replacement fridge


Resolved that a replacement fridge is purchased at a cost of £576.52, to be funded from the maintenance and renewals earmarked reserves.


To agree expenditure for office furniture


The Business Development Officer gave an overview of the report and reasons for the new furniture.

Resolved that the worktops and drawers are purchased at a cost of £575, to be funded from office equipment earmarked reserves.


To note the most recent committee income & expenditure reports as at 13 /10 /2022


Members were given the opportunity to raise questions which were answered by the Business Development Officer.

The report was noted.


The next meeting of this committee will be held on 29 /11 /2022


The Chair explained that the date of the next meeting would be brought forward, so the budget setting report can be produced for consideration at the Finance and Resources Committee meeting on 21st November.  The date will be published shortly.

Records Retention Schedule

Financial Risk Management Policy - March 2023

Grant Application Kings Coronation Form

The Coronation of His Majesty King Charles III will take place on Saturday 6th May 2023, with an additional bank holiday on Monday 8th May 2023.

We are keen to hear from groups/organisations in Burnham-on-Sea and Highbridge that are looking to celebrate the Coronation. The Town Council has £1500 available to allocate to events being organised to celebrate the Kings Coronation. The maximum grant to be allocated per event will be £500.

You must meet the following criteria for your application to be considered:

– The event will be open to all members of the public

– The event will be free of charge

– The event will take place within the Coronation weekend

– The event will take place within Burnham on Sea or Highbridge


Applications will close on Monday 6th March at midday. 

Your organisation and contact details

What happens next....
Applications will be considered at the Finance and Resources Committee Meeting on Monday 13th March 2023. You will be notified after this date whether your application has been successful.
Burnham & Highbridge Town Council takes your privacy seriously and will only use your personal information for the purposes of contacting you about this grant. The Council’s privacy notice can be found here.

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