20th September 2021 Finance & Resources Agenda

FINANCE & RESOURCES MEETING

To: The Chairman – Cllr M Facey, Cllrs P Clayton (Vice Chair), C Allen, B Hancock, P Harvey, S Harvey, A Hodge, M Murphy, L Parkin, A Brewer and A Matthews.

You are hereby summoned to attend the next meeting of the Finance & Resources Committee to be held at 7pm on 20th September 2021 at the Old Courthouse, Jaycroft Road, Burnham-on-Sea.

Councillors are reminded that, as public office holders, they are expected to comply with the ‘Nolan Principles’ & the council’s Code of Conduct, and to show respect to others in accordance with the law.

In order to help keep each other safe, all attendees at meetings are asked to be considerate of others and follow requests given by the chairman at the meeting. We will be grateful if you will continue to please:

  • use the hand sanitiser at the entry point
  • use the NHS app at the door to record your attendance
  • take your seat on arrival and remain seated throughout at the set distance
  • leave promptly at the end of the meeting
  • If you are able, please wear a face covering that fits over the nose and mouth

Yours sincerely

Samantha Winter

Town Clerk

14th September 2021

A public participation session will be held during the meeting. Anyone wishing to speak on any matter should give notice of the request and subject matter to the Town Clerk no later than midday of the last working day prior to the meeting. No resolution can be made on any matter that is not on the agenda.

Please be aware that meetings are recorded

AGENDA

  1. To receive apologies for non-attendance
  2. To receive any declarations of interest on items included on this Agenda.

Unless granted a dispensation, a councillor with voting rights shall not participate in discussion or vote on a matter in which they have an interest and shall withdraw from the meeting during discussion of the matter.

  • To receive and approve the minutes of the Finance & Resources Committee meeting held on 5th July 2021 (copy enclosed)
  • To note the Action List

There are no outstanding items.

  • Formal announcements from the chair

Prior to the meeting, any councillor member of the committee wishing to provide an announcement should first liaise with the chairman.

  • Public participation session

In accordance with standing orders, members of the public may speak at this meeting in respect of town council business, provided that prior notice of a request to speak, and the subject matter, is received by the Town Clerk no later than midday of the last working day prior to the meeting. Public participation shall be restricted to the public participation session, unless directed otherwise by the Chairman.

  • To consider any action required on matters raised in the public participation session

In accordance with Standing Orders, a public question shall not require a response at the meeting nor start a debate on the question. The chairman of the meeting may direct that a written or oral response is given.

  • Motions for note/resolution
8.1To note that no rapid COVID-19 grant fund applications have been received since 1st April 2021 and that £5,606 grant funding remains available.
8.2To receive a proposal from Cllr Mike Facey that the committee agrees to move the unused money in the COVID-19 grant fund to the funding  available from standard grants budget.
8.3  
8.31
8.32
8.33
8.34
8.35
8.36
8.37
8.38
8.39
8.310
8.311
8.312
8.313
8.314
8.315
8.316
8.317
8.318 8.319
To consider applications received for grant funding and agree any funds to be awarded:
£2,500 Burnham on Sea Motor and Sailing Club, Gig section
£2,500 Burnham Area Youth (BAY) Centre
£2,500 Burnham & Highbridge Community Association
£2,500 Highbridge Youth Arts
£2,200 Burnham Chamber of Trade & Commerce
£2,000 Burnham Hockey Club
£1,933 Burnham United AFC
£1,543 Burnham Retail Group
£1,484 Burnham Carnival Club, Carnival Queen
£1,178 BEES
£1,000 Highbridge War Memorial Trust
£1,000 Avenue Tennis Club
£960    Burnham BMX Club
£900    Burnham and Highbridge Town Band
£800    Burnham Sea Cadets
£700    The Penguin Swimming Club
£432    Burnham in Bloom
£269    Squadron RAF Air Cadets
£254    Burnham & Highbridge Karate Club  
8.4To acknowledge that Somerset County Council has given notice to end the Registrars’ licence to occupy a room within The Old Courthouse, effective 15th August 2022.
8.5To approve changes to the Financial Regulations and recommend their adoption by the full council.
8.6To approve changes to the Financial Risk Management policy.
  • To receive for information signed minutes of sub-committees

Draft minutes have been circulated by email & added to the website

9.1To receive for information the approved minutes of the HR Sub-Committee held on 27th July 2021
  1. Financial Reports
10.1To note the most recent committee income & expenditure reports as at 31st July 2021
  1. Motions requiring exclusion of press and public due the confidential nature of the matter to be discussed.

None

  1. The next meeting of this committee will be held on 11th October 2021.

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