2nd March 2020 Town Council Agenda

To: The Chairman – Cllr Andy Brewer and all members of the Town Council
You are hereby summoned to attend the next meeting of the Town Council to be held at 7pm on Monday 2nd March 2020 in the Old Courthouse, Jaycroft Road, Burnham-on-Sea.

Yours sincerely

Samantha Winter
Town Clerk
24th February 2020

A public participation session will be held prior the commencement of the formal meeting. Anyone wishing to speak on any matter should give notice to the Town Clerk by midday on the Thursday before the meeting. No resolution can be made on any matter that is not on the agenda.

Please be aware that meetings are audio recorded.

AGENDA

  1. To receive any apologies for non-attendance
  2. To receive any declarations of interest in items on this agenda & note any dispensations granted
  3. To receive and approve minutes of the Town Council meeting held on 3rd February 2020
  4. To note updates to the Action List
  5. To receive reports from the police or other emergency services
  6. To receive the Chairman’s announcements
  7. Reports by Members (for information only)
    7.1 To receive any reports from County councillors on County Council relevant matters
    7.2 To receive any reports from District councillors on District Council relevant matters
    7.3 To receive any reports from Town Council councillors on Town Council relevant matters
  8. Motions for note/resolution
    8.1 To approve the Asset Register for the Town Council which now includes the Cemetery assets
    8.2 To review Town Council insurance provision
    8.3 To consider changing the way that the Town Council currently funds Citizen Advice Sedgemoor
    8.4 To note that the new Town Council website has been commissioned from local firm, The Design Hive, following a competitive cost/quality quotation process, as required by our Financial Regulations.
    8.5 To resolve to exclude members of the press and public during item 8.6 due to the confidential nature of the item relating to commercially sensitive information.
    8.6 To receive a confidential report & recommendations from the Relocation Working Group on the matter of the relocation of the Council offices and resolve how to proceed.
  9. Accounts
    9.1 To receive and approve details of expenditure during January 2020, as circulated
    9.2 To receive the Town Council Accounts for the month of January 2020, as circulated
  10. Minutes of previous committee meetings:
    To receive the minutes of the following committees, as previously circulated and published on the Town Council website:
  11. Planning Committee held on Monday 29th January 2020 (draft)
  12. Princess Management Committee held on Monday 10th February 2020 (draft)
  13. Human Resources Committee held on Thursday 13th February 2020 (draft)
  14. Items of correspondence: (Members are requested to notify the office ahead of the meeting if they wish to have further information on any item)
    11.1 Road Closure Brent Road, Brent Knoll
    11.2 Road Closure Ham Road, Brent Knoll
    11.3 Somerset County Council – Grant Funding at the Grass Roots
    11.4 1. Community health and care services – nhs
  15. Community health and care services in Somerset
  16. Latest Somerset Health, Care & Wellbeing news
    11.5 999 Call Handling Trial Letter
    11.6 Climate Energy Business Summit
    11.7 Have your say on Climate Strategy
    11.8 Community-led Housing in Sedgemoor – Wednesday 25 March
    11.9 M5 J22 SB on and off slips stakeholder letter
    11.10 67 Bus Disruption
    11.11 Pride of Somerset – Press Release from Rotary, Taunton
    11.12 National Village Hall Survey
    11.13 £5k Grants for Climate Action in Sedgemoor – Closes 7th April
    11.14 Temporary road closure- Adam Street, Burnham on Sea and Highbridge
    11.15 Friends of Burnham Hospital Petition
  17. Dates of next Meetings
    March 2020
    Monday 16th Finance & Resources Committee
    Wednesday 18th Planning Committee
    Monday 23rd Town Improvements

April 2020
Wednesday 8th Planning Committee
Tuesday 14th Princess Management Committee
Wednesday 22nd April Annual Towns Meeting YMCA Highbridge
Monday 27th Finance & Resources Committee (Grants)
Wednesday 29th Planning Committee

Monday 8th May 2020 Annual Town Council Meeting

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