13th May 2019 Annual Town Council Meeting Agenda

To: The Chairman – Cllr Bill Hancock and all members of the Town Council

You are hereby summoned to attend the next meeting of the Town Council, to be held at 7pm on Monday 13th May 2019 in the Old Courthouse, Jaycroft Road, Burnham-on-Sea.

Yours sincerely,

Samantha Winter
Town Clerk
7th May 2019

Prior to the formal agenda, a vote of thanks will be given to the outgoing Mayor, Cllr Bill Hancock, who will then give his speech and present gifts.

Please be aware that meetings are audio recorded.

Agenda

1. To elect the Town Mayor (Chairman of the Town Council) for the year 2019/20.
2. To elect the Deputy Mayor (Vice-Chairman of the Town Council) for the year 2019/20
3. To elect a Second Deputy Mayor for the year 2019/20
4. Presentation of past Mayor’s badge
5. Mayor’s Appointments: Mayor’s Chaplain and Mayor’s Cadet
6. To receive any apologies for non-attendance
7. To receive any declarations of interest in items on this agenda
8. To receive any reports from the police or other emergency services
9. To elect councillors to committees for 2019/20 as follows:

Committee Councillors
Planning 7 + Ex O
Human Resources 7
Town Improvements 8 + Ex O
Finance & Resources – including Grants 9 + Ex O
Princess Management Committee 7 + Ex O
Burial Committee 6 + Ex O

10. To consider the Town Council representation on other bodies:

Outside Body Representatives
Highbridge Festival of Arts Committee 2
Somerset Association of Local Councils 2
Town Twinning – Fritzlar (German) The Mayor is Patron to the Society
Highbridge Community Hall Management Committee 2
Sedgemoor Cycle Group 2
BAY Centre 2
Friends of the Princess Group 2
Sedgemoor Community Partnership (Morland Hall) 1
Sea Cadet Corps 1
Air Training Corps 1
Hinkley Point Community Forum 1
Project Coach 1

11. To receive and approve minutes of the Town Council meeting held on April 1st 2019
12. To note updates to the Action List (attached)
13. Reports by Members (for information only)
    (1) To receive any reports from County Cllrs on County Council relevant matters
    (2) To receive any reports from District Cllrs on District Council relevant matters
    (3) To receive any reports from Town Council Members attending meetings of outside bodies

14. Motions for note/resolution
    (1) To resolve that the Council is eligible to use the General Power of Competence (2) To resolve to observe the following previously agreed governance documents:
    Standing Orders
    Financial Regulations
    Councillors’ Code of Conduct
    Terms of Reference & Scheme of Delegation

(3) To resolve that the Town Clerk is permitted to issue notices and agendas by email

15. Accounts (1) To receive the Town Council Accounts for the month of March 2019 (attached)
    (2) To receive the items of expenditure for the month of March 2019 (attached)
16. Minutes of previous committee meetings, as circulated:
    (1) To receive the minutes of the Planning Applications Committee meeting held on 10th April 2019
    (2) To receive minutes of the Princess Management Committee meeting held on 16th April 2019
17. Items of correspondence:
    (1) Burnham Armed Forces Day Parade Road Closure, Sat 29th June Sedgemoor DC

18. Dates of next Meetings: May and June
    Monday 20th May Finance and Resources
    Wednesday 22nd May Planning
    Tuesday 28th May Annual Towns Meeting
    All meetings to be held at 7pm at The Old Courthouse, unless specified otherwise.