Burnham-on-Sea & Highbridge Town Council

22nd June 2020 Agenda Town Council

To: The Chairman – Cllr Mike Facey and all members of the Town Council

You are hereby summoned to attend the next meeting of the Town Council to be held at 7pm on Monday 22nd June 2020 via video conferencing.

Yours sincerely

Samantha Winter

Town Clerk

15th June 2020

Please note that, due to volume of items on this agenda, the Chairman will not hear a public participation session prior to the formal meeting. Anyone wishing to speak on any matter is asked to contact their ward Councillor, who will assist as appropriate.

Please be aware that meetings are recorded.

Prior to the agenda Cllr David Fothergill will present & receive questions from councillors on Somerset County Council’s position with regards Local Government Reorganisation.


  1. To receive any apologies for non-attendance
  2. To receive any declarations of interest in items on this agenda & note any dispensations granted
  3. To receive and approve minutes of the Town Council meeting held on 4th May 2020 & the minutes of the extraordinary meetings held 28th May and 11th June 2020.
  4. To receive the signed & witnessed declaration of acceptance of office from the Chairman
  5. To note updates to the Action List
  6. To receive reports from the police or other emergency services
  7. To receive the Chairman’s announcements
  8. Reports by Members (for information only)
    • To receive any reports from County councillors on County Council relevant matters
    • To receive any reports from District councillors on District Council relevant matters
    • To receive any reports from Town Council councillors on Town Council relevant matters
      • Cllr Winfield written update on Highbridge Festival of Arts
  9. Motions for note/resolution
    1. To form an initial view on potential concerns & opportunities from LGR, from the perspective of this Town Council.
    2. To receive the SALC commissioned report on local government reorganisation, and resolve whether to support the points advanced in the report.
    3. To review and adopt the updated ico Model Publication Scheme and to note that the Council’s new website is in the process of being updated with the required information
    4. To receive and approve the invitation to tender documentation for advertising in respect of Christmas lights
    5. To receive the invitation to tender documentation in respect of the CIM funded seafront works and resolve that authority is delegated to the Town Improvements Committee to consider the tender submissions returned and to award a contract within the designated budget and in line with Financial Regulations.
    6. To receive an update on the Council’s grant payments relating to Coronavirus community initiatives
    7. To consider whether to take on the ownership of Railway Heritage noticeboards and approve the signing of legal agreements
    8. To note that the potential relocation of the Council office has been on temporary hold due to competing priorities associated with Coronavirus affecting both the Town Council and County Council.
  10. Accounts

10.1 To receive and approve details of expenditure during March and April 2020 (as circulated)

10.2 To receive the Town Council Accounts for the month of March and April 2020 (as circulated)

10.3 To note the RFO’s financial report regarding, general reserve, accounting changes and ear marked reserves.

10.4 To consider the Annual Internal Audit Report 2019/20, letter and observations

10.5 To note that the quarterly sign off of the accounts including year-end has now taken place

10.6 To approve the Annual Governance Statement (s. 1 of the Annual Return 2019/20)

10.7To approve the Annual Accounting Statement for the year ending 31st March 2020 (s.2 of the Annual Return 2019/20)

11. Minutes of previous committee meetings:

To receive the minutes of the following committees, as previously circulated and published on the Town Council website:

  1. Finance & Resources Committee held on 27th April – Draft
  2. Planning Committee held on 13th May – Draft
  3. Town Improvements Committee held on 18th and 21st May – Draft

12.Items of correspondence: (Members are requested to notify the office ahead of the meeting if they wish to have further information on any item)

Please see appendix attached

13.Dates of next Meetings

Monday 29th June                Finance & Resources

Wednesday 1st July             Burial

Wednesday 8th July             Planning

Monday 13th July                  Town Improvements

Wednesday 29th July           Planning

Monday 3rd August              Next Town Council

Appendix12. Table of correspondence for TC Agenda June 2020  
13/05/2020Somerset`s Coronavirus Response
 Spark Somerset Volunteer Pack
 Coronavirus Update
15/05/2020SDC – Please don’t visit us
18/05/2020TI004334 Burnham Road, Highbridge Consultation
 SWP Cllrs Update
19/05/2020Avon & Somerset Police – House boarded up for three months by court order – Highbridge
 Somerset’s innovative health and social care sector attracts national praise
20/05/2020Request for information regarding budget & expenditure for the Tesco Project
21/05/2020Hinkley Point C: Consultation on permit application for diesel generators
 Play areas, play grounds and open air gyms are NOT open
 Skateboarding Guidance
 Good neighbours still needed as shielding continues until June
 ACE funding for the Princess!
 Another helping hand for businesses from Sedgemoor
 Bridgwater Fair
22/05/2020SWP Briefing – Recycling site network reopens
 HotSW LEP COVID-19 Business Resilience Newsletter 22 May
26/05/2020IMPORTANT UPDATE – Weston General Hospital closed to new admissions from this morning
27/025/2020Discretionary business grants
 Discretionary Grant Fund FAQs
 Open Spaces May
28/05/2020Blood Donation – Support Required
 Coronavirus Update
 NHS Nightingale Hospital Bristol – 28 May 2020
01/06/2020RCNSE12927 – Temporary road closure – Dunbar Close, Burnham on Sea & Highbridge
02/06/2020Request for information regarding activities undertaken within the remit of the Tesco project.
 Hinkley Point C nuclear power project achieves latest major milestone on schedule
03/06/2020NHS Engagement Bulletin
04/06/2020Coronavirus Update
08/06/2020Coronavirus weekly workstream update
11/06/2020– Important updates on Weston General Hospital and Somerset Foundation Trust (Musgrove Park)
12/06/2020HotSW LEP June Newsletter
 Avon and Somerset Constabulary: Three arrested under suspicion of dealing illegal substances in Highbridge
15/06/2020Chat Health
 Oxford Street Car Park

Records Retention Schedule

Financial Risk Management Policy - March 2023

Grant Application Kings Coronation Form

The Coronation of His Majesty King Charles III will take place on Saturday 6th May 2023, with an additional bank holiday on Monday 8th May 2023.

We are keen to hear from groups/organisations in Burnham-on-Sea and Highbridge that are looking to celebrate the Coronation. The Town Council has £1500 available to allocate to events being organised to celebrate the Kings Coronation. The maximum grant to be allocated per event will be £500.

You must meet the following criteria for your application to be considered:

– The event will be open to all members of the public

– The event will be free of charge

– The event will take place within the Coronation weekend

– The event will take place within Burnham on Sea or Highbridge


Applications will close on Monday 6th March at midday. 

Your organisation and contact details

What happens next....
Applications will be considered at the Finance and Resources Committee Meeting on Monday 13th March 2023. You will be notified after this date whether your application has been successful.
Burnham & Highbridge Town Council takes your privacy seriously and will only use your personal information for the purposes of contacting you about this grant. The Council’s privacy notice can be found here.

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