Burnham-on-Sea & Highbridge Town Council

26th April 2021 Finance & Resources Agenda

To: The Chairman – Cllr M Facey, Cllrs P Clayton (Vice Chair), C Allen, B Hancock, P Harvey, S Harvey, H Groves, M Murphy, L Parkin, N Tolley, A Brewer and A Matthews.

You are hereby summoned to attend the next meeting of the Finance & Resources Committee to be held at 7pm on Monday 26th April 2021

Yours sincerely

Samantha Winter

Town Clerk

19th April 2021

This meeting will be held remotely using Zoom. The meeting invitation is:

Topic: Finance & Resources

Time: Apr 26, 2021 07:00 PM London

Join Zoom Meeting


Meeting ID: 979 4860 9057

Passcode: 642403

All attendees must display their true name on joining the remote meeting.

Please visit www.burnham-highbridge-tc.gov.uk for guidance on how to gain remote public access to the meeting and for all non-confidential meeting papers.

A public participation session will be held prior the commencement of the formal meeting. Anyone wishing to speak on any matter should give notice to the Clerk by midday on the last working day before the meeting. No resolution can be made on any matter that is not on the agenda.

Please be aware that meetings are recorded


  1. To receive apologies for non-attendance
  2. To receive any declarations of interest on items included on this Agenda.
  3. To receive and approve the minutes of the Committee meeting held on Monday 8th March 2021 (copy enclosed)
  4. To note updates to the Action List (attached)

Motions for note/resolution

5.To consider applications received for grant funding and agree any funds to be awarded:  
5.1£4264 Monarchs Gymnastics  
5.2£2500 The Brickworks Studio  
5.3£2500 Somewhere House Somerset  
5.4£2500 BOS Fest  
5.5£2500 Crosses Penn Community Sports Trust  
5.6£500 The Peoples Plot  
5.7£299.87 Burnham and Highbridge Karate Club  
5.8£268 RAF Air Cadets 290 Squadron Detached Flight Burnham & Highbridge  
6.1To adopt the Pensions Discretion policy as reviewed and recommended by the Human Resources sub-Committee, minute ref: 04/21/HR  
6.2To note the error made by Sedgemoor District Council that incorrectly applied £14678.67 small business relief to the town council’s business rates (£10,000 Small Business Grant Fund received in 2020-2021 and £4678.67 from 2017) and to agree the source of the repayment by the town council.  
6.3To review the payments made by direct debit

Financial Reports

7.1To note income and expenditure report as of the 31st March 2021, final end of year adjustments are not included.

8. The next meeting of this committee will be held on Monday 5th July 2021.

Records Retention Schedule

Financial Risk Management Policy - March 2023

Grant Application Kings Coronation Form

The Coronation of His Majesty King Charles III will take place on Saturday 6th May 2023, with an additional bank holiday on Monday 8th May 2023.

We are keen to hear from groups/organisations in Burnham-on-Sea and Highbridge that are looking to celebrate the Coronation. The Town Council has £1500 available to allocate to events being organised to celebrate the Kings Coronation. The maximum grant to be allocated per event will be £500.

You must meet the following criteria for your application to be considered:

– The event will be open to all members of the public

– The event will be free of charge

– The event will take place within the Coronation weekend

– The event will take place within Burnham on Sea or Highbridge


Applications will close on Monday 6th March at midday. 

Your organisation and contact details

What happens next....
Applications will be considered at the Finance and Resources Committee Meeting on Monday 13th March 2023. You will be notified after this date whether your application has been successful.
Burnham & Highbridge Town Council takes your privacy seriously and will only use your personal information for the purposes of contacting you about this grant. The Council’s privacy notice can be found here.

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