Burnham-on-Sea & Highbridge Town Council

5th October 2020 Town Council

To: The Chairman – Cllr Mike Facey and all members of the Town Council

You are hereby summoned to attend the next meeting of the Town Council to be held at 7pm on Monday 5th October 2020 via video conferencing.

Yours sincerely

Samantha Winter

Town Clerk

28th September 2020

This meeting will be held remotely using Zoom. The meeting invitation is:

Topic: Town Council Meeting

Time: Oct 5, 2020 07:00 PM London

Join Zoom Meeting


Meeting ID: 934 0452 1451

Passcode: 236197

All attendees must display their true name on joining the remote meeting.

Please visit www.burnham-highbridge-tc.gov.uk for all non-confidential meeting papers.

A public participation session will be held prior the commencement of the formal meeting. Anyone wishing to speak on any matter should give notice to the Town Clerk by midday on the Thursday before the meeting. No resolution can be made on any matter that is not on the agenda.

Please be aware that meetings are recorded.


  1. To receive any apologies for non-attendance
  2. To receive any declarations of interest in items on this agenda & note any dispensations granted
  3. To receive and approve minutes of the Town Council meeting held on 3rd August 2020 and the extraordinary meeting on 18th August 2020.
  4. To note updates to the Action List
  5. To receive reports from the police or other emergency services
  6. To receive the Chairman’s announcements
  7. Reports by Members (for information only)
    1. To receive any reports from County councillors on County Council relevant matters
    2. To receive any reports from District councillors on District Council relevant matters
    3. To receive any reports from Town Council councillors on Town Council relevant matters
  8. Motions for note/resolution
  1. To receive a recommendation from the Finance and Resources committee 42/20/F&R that the town council continues to follow the existing Financial Regulations
  2. To consider any recommendations from the town improvement committee regarding footfall in Burnham town centre 
  3. To note that town council premises are registered with the NHS track and trace QR system and that all staff and visitors to the buildings are required to either use the app to check-in, or to complete a sign-in with the staff member.
  4. To receive the track and trace privacy notice.
  5. To resolve to exclude press and public from the meeting during item 13 for reasons of data protection when considering the nominations for recipients of a civic award
  • 9. Accounts
  • 1.To receive and approve details of expenditure for July and August 2020, as circulated
  • 2.To receive the Town Council Accounts for the month

  • 10. Minutes of previous committee meetings:

To receive the minutes of the following committees, as previously circulated and published on the Town Council website:

  1. Tues 11th August           Princess Management
  2. Mon 24th August            Planning
  3. Mon 14th September      Planning
  4. Mon 21st September      Finance & Resources
  5. Weds 23rd September   Burial
  6. Mon 28th September      Town Improvements
  7. Tues 29th September     Princess Management Extraordinary

11. Items of correspondence:(Members are requested to notify the office ahead of the meeting if they wish to have further information on any item) please see appendix attached

12. Dates of next meetings

OctoberThursday1stHuman Resources
 Monday5thTown Council
 Monday12thFinance & Resources (draft Budget)
 Tuesday27thPrincess Management (draft budget)
 NovemberWednesday11thBurial (draft budget)
 Monday16thTown Improvements (Draft Budget)
 Monday23rdFinance & Resources(Full Draft Budget)
DecemberTuesday1stPrincess Management
 Monday7thTown Council (Draft Budget)

13. To enter closed session session for consideration the nominations for the recipients of civic awards and to agree award winners.

Appendix: Item 11.

01/09/20Tell us what you like about Apex Park
08/09/20Autumn update from Somerset’s Brilliant Coast
10/09/20An invitation to attend Somerset NHS Foundation Trust’s – Annual Members’ Meeting – 23 September 2020
 Avon and Somerset PCC calls out to local people to share their views on policing
 Sedgemoor launches Innovative programme to help men find work
11/09/20Remain vigilant after Somerset Coronavirus cases increase
15/09/20JOINT STATEMENT: Stronger Somerset is approved as the best choice to build the future we deserve
 One Somerset – Autumn Consultation – Town & Parish Councils opportunity to have a say..
16/09/20SWP September Briefing – collections, recycling sites, energy-from-waste and Recycle More progress
17/09/20Safer Somerset Partnership – County Lines campaign
 Are you passionate about Somerset?
 Only book a Coronavirus test if you have symptoms
21/09/20News: Recycle sites switch to winter hours
 Burnham on Sea Farmers Market Road Closure
24/09/20Coronavirus update 24/09/2020

Records Retention Schedule

Financial Risk Management Policy - March 2023

Grant Application Kings Coronation Form

The Coronation of His Majesty King Charles III will take place on Saturday 6th May 2023, with an additional bank holiday on Monday 8th May 2023.

We are keen to hear from groups/organisations in Burnham-on-Sea and Highbridge that are looking to celebrate the Coronation. The Town Council has £1500 available to allocate to events being organised to celebrate the Kings Coronation. The maximum grant to be allocated per event will be £500.

You must meet the following criteria for your application to be considered:

– The event will be open to all members of the public

– The event will be free of charge

– The event will take place within the Coronation weekend

– The event will take place within Burnham on Sea or Highbridge


Applications will close on Monday 6th March at midday. 

Your organisation and contact details

What happens next....
Applications will be considered at the Finance and Resources Committee Meeting on Monday 13th March 2023. You will be notified after this date whether your application has been successful.
Burnham & Highbridge Town Council takes your privacy seriously and will only use your personal information for the purposes of contacting you about this grant. The Council’s privacy notice can be found here.

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