Burnham-on-Sea & Highbridge Town Council

26th June 2019 Town Council Agenda

To: The Chairman – Cllr Andy Brewer and all members of the Town Council

You are hereby summoned to attend the next meeting of the Town Council, to be held at 7pm on Monday 24th June 2019 in the Old Courthouse, Jaycroft Road, Burnham-on-Sea.

Yours sincerely,

Samantha Winter
Town Clerk
19th June 2019

A public participation session will be held prior the commencement of the formal meeting. Anyone wishing to speak on any matter should give notice to the Town Clerk by midday on the Thursday before the meeting. No resolution can be made on any matter that is not on the agenda.

Please be aware that meetings are audio recorded.

Prior to the formal agenda there will be presentations from Martin Hodgson on the YMCA in Highbridge, and from Roger Keen regarding the Morland Community Hub

Agenda

  1. To receive any apologies for non-attendance
  2. To receive any declarations of interest in items on this agenda
  3. To receive and approve minutes of the Town Council meeting held on 13th May 2019
  4. To note updates to the Action List
  5. To receive any reports from the police or other emergency services
  6. To receive the Chairman’s Report
  7. Reports by Members (for information only)
    7.1 To receive any reports from County Cllrs on County Council relevant matters

7.2 To receive any reports from District Cllrs on District Council relevant matters

7.3 To receive any reports from Town Council Members on Town Council relevant matters

  1. Motions for note/resolution
    8.1 To receive and approve the schedule of dates when flags are flown from the Town Council owned flag pole (circulated)
  2. Accounts
    9.1 To receive and approve details of expenditure during April 2019 (as circulated)

9.2 To receive the Town Council Accounts for the month of April 2019 (as circulated)
9.3 To consider:
1.The Annual Internal Audit Report 2018/19
2.The Internal Auditors Letter and reports
3.The RFO’s Report

9.4 To note the reasons for responding ‘No’ to Assertions 1,3,4 and 7
9.5 To approve the Annual Governance Statement (s. 1 of the Annual Return 2018/19)
9.6 To approve the Annual Accounting Statement for the year ending 31st March 2019
(s.2 of the Annual Return 2018/19)Minutes of previous committee meetings:

10. Minutes of previous meetings

To note the draft minutes of the following committees, as circulated:

  • Finance & Resources Committee meeting held on Monday 20th May 2019
  • Human Resources Committee meeting held on Thursday 6th June 2019
  • Town Improvements Committee meeting held on Monday 10th June 2019
  • Princess Management Committee meeting held on Thursday 18th June 2019
  • Planning Committee meetings held on 22nd May and 2nd June 2019
  • Items of correspondence: (Members are requested to notify the Town Clerk ahead of the meeting if they wish to have further information on any item)

11.Items of correspondence: (Members are requested to notify the Town Clerk ahead of the meeting if they wish to have further information on any item)

Open Spaces Society AGM & annual report
Homes in Sedgemoor Notice of 28/05/19 event in Highbridge
Highways England Harp Road bridge work notice
Severnside Community Rail Partnership Rail Passenger Forum 22/05/19
Somerset County Council Notification of grass verge cutting

Somerset County Council Temp. closure of footpath AX 32/25 at Highbridge Caravan Centre

12. Dates of next Meetings
Monday 1st July Finance & Resources Committee
Wednesday 10th July Planning Committee
Monday 15th July Town Improvements Committee
Monday 5th Aug Planning Committee
Thursday 15th Aug Human Resources Committee
TBC Princess Management Committee
Wednesday 21st Aug Planning Committee

Monday 2nd Sept Town Council Meeting
All meetings held at 7pm in the Council Chamber

Records Retention Schedule

Financial Risk Management Policy - March 2023

Grant Application Kings Coronation Form

The Coronation of His Majesty King Charles III will take place on Saturday 6th May 2023, with an additional bank holiday on Monday 8th May 2023.

We are keen to hear from groups/organisations in Burnham-on-Sea and Highbridge that are looking to celebrate the Coronation. The Town Council has £1500 available to allocate to events being organised to celebrate the Kings Coronation. The maximum grant to be allocated per event will be £500.

You must meet the following criteria for your application to be considered:

– The event will be open to all members of the public

– The event will be free of charge

– The event will take place within the Coronation weekend

– The event will take place within Burnham on Sea or Highbridge

 

Applications will close on Monday 6th March at midday. 

Your organisation and contact details

What happens next....
Applications will be considered at the Finance and Resources Committee Meeting on Monday 13th March 2023. You will be notified after this date whether your application has been successful.
Burnham & Highbridge Town Council takes your privacy seriously and will only use your personal information for the purposes of contacting you about this grant. The Council’s privacy notice can be found here.

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