12th October 2020 Finance & Resources Minutes

Minutes of the meeting held on Monday 12^th October 2020 at 7pm via video conferencing.

Present: Cllr Mike Facey (Chairman), Cllrs Peter Clayton, Chris Allen, Bill Hancock, Louise Parkin, Allan Matthews, Phil Harvey, Sue Harvey, and Andrew Brewer with Sam Winter (Town Clerk) and Sally Jones (RFO) in attendance.

One member of the public was present and one member of the press.

Public Participation

There were no speakers.

45/20/F&R     Apologies

                        There were no apologies made.

                        Cllr Helen Groves was absent

                        Cllr Mike Murphy was absent

                        Cllr Nick Tolley was absent

46/20/F&R     Declarations of Interest in items on this agenda & dispensations granted

                        There were no declarations made.

47/20/F&R     Approval of Minutes

The minutes of the Finance & Resources Committee held on Monday 21^st September 2020 were approved and signed by the Chairman as a correct record.

48/20/F&R     Action List

                        The Action List was noted

                        Motions for note/resolution

49/20/F&R     To consider the draft committee budget for 2021-2022

The meeting considered the draft Finance & Resources Committee budget and it was noted that the Responsible Finance Officer (RFO) had provided councillors with satisfactory explanations to questions prior to the meeting. It was further noted that none of the questions had resulted in any changes.

The town clerk was asked to clarify the staffing budget recommended by the HR sub-committee, and stated that it is proposed the overall staffing budget is maintained with no increase in the next financial year.

It was resolved to approved the draft budget for recommendation to the full council.

50/20/F&R     To approve the change of company for fire and alarm services at the town council offices resulting in a cost saving of £2,700pa      

It was resolved to approve the change, and the committee positively acknowledged the saving.

51/20/F&R     To note the committee’s financial reports up to 31st August 2020

 The financial reports were received and noted.

52/20/F&R     To receive and note the minutes of the Human Resources sub-committee held on 1st October 2020

The draft minutes of the Human Resources Sub-Committee were received and noted.

53/20/F&R     Date of Next meeting

It was noted that the next meeting of this committee will be held on 23^rd November 2020 at 7pm.

The Chairman closed the meeting at 19:38