13th August Town Council Extraordinary Meeting Minutes

Minutes of the meeting held on Tuesday 13th August 2019 at 7pm in the Council Chamber, The Old Courthouse, Jaycroft Road, Burnham-on-Sea

Present: Cllr Andy Brewer (Chairman) and Cllrs Nick Tolley, Chris Allen, Sue Barber, Dawn Carey, Peter Clayton, Mike Facey, Alan Matthews, Helen Groves, Phil Harvey, Sue Harvey, Bill Hancock, Louise Parkin, Colette Winfield with Sally Jones (RFO)

1 member of press and 6 members of the public were in attendance.

83/19/TC Apologies
Apologies were received from:
• Cllr Andy Hodge
• Cllr Janet Keen
• Cllr Rich Gardiner-White

84/19/TC Declarations of Interest in items on this agenda
There were no declarations of interest.

85/19/TC To approve movement of funds and payment of invoices.

Concerns and questions were raised by councillors as to the reasons why the following invoices were being submitted to an extraordinary meeting and not simply being actioned by the Responsible Finance Officer (RFO).

The RFO explained that she is bound to follow the Financial Regulations put in place by the Town Council. The Regulations state that the Town Council itself must authorise movements from ear-marked reserves. The same Regulations require that invoices over the values stated must be approved by the Town Council.

(1) To give approval to move £9633.74 from ear marked reserve 4912 and to pay for the May 2019 elections.

It was resolved to approve the movement and payment of £9633.74 for the May 2019 elections.

(2) To give approval to move of £3584 from ear marked reserve 4946 to pay for the Burnham-on-Sea footfall monitor contract.

It was resolved to approve the movement of £3584 from ear marked reserve to pay for the Burnham-on-Sea footfall monitor contract

Cllr Groves left the meeting

86/19/TC To resolve to exclude the press and public during item 87/19/TC due to the confidential nature of the matters to be discussed that relate to identified individuals in the community.

It was resolved to exclude the press and public during item 87/19/TC.

87/19/TC To consider civic award nominations and agree those to be recognised by an award

Confidential nomination papers detailing the award recipients were received by the Council and a list of successful nominations was agreed.

The Chairman closed the meeting at 19:42

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