Burnham-on-Sea & Highbridge Town Council



Minutes of the meeting held on 13th January 2020 at 7pm in the Council Chamber, The Old Courthouse, Jaycroft Road, Burnham-on-Sea.
Present: Cllr Mike Facey (Chairman), P Clayton, Cllr C Allen, Cllr B Hancock, Cllr L Parkin, Cllr N Tolley, Cllr A Matthews, Cllr P Harvey, Cllr S Harvey, Cllr Rich Gardiner-White, Cllr Mike Murphy, Cllr A Brewer (ex-officio) with Sam Winter (Town Clerk) and Sally Jones (RFO) in attendance.

Four members of the public were present.

01/20/F&R Apologies
No apologies were received.

Cllr Helen Groves was absent

02/20/F&R Declarations of Interest in items on this agenda & dispensations granted
There were no declarations made.

03/20/F&R Approval of Minutes
The minutes of the Finance & Resources Committee held on 25th November 2019 were approved and signed by the Chairman as a correct record.

04/20/F&R Action List
The Action List was noted as completed

    Motions for note/resolution

04/20/F&R To note that the Railway Heritage Group has installed a blue information plaque on the Signal Box
The installation of the plaque was noted and thanks were expressed by Chairman to the Railway Group.

05/20/F&R To consider whether to dispose of and replace the existing stock of 100 plastic folding chairs at a cost of c. £1,300.
It was clarified that the existing chairs are more than twenty years old and beyond their recommended lifespan, with three recent breakages. The chairs are held by the Town Council and lent without charge to community events. It was agreed that the office will establish whether the stock of chairs should be increased in future years, based on the needs of groups.
It was resolved to include £1300 in the 20/21 budget for the purposes of purchasing new loan chairs.

06/20/F&R To consider the Town Council’s draft 2020/21 budget and to agree any recommendations.
The Chairman invited Cllr Winfield to join the discussion as a non-member of the committee and reminded the meeting that all town councillors had been invited to participate in the discussion of the draft budget. Cllr Winfield did not participate in the vote.
The Town Council’s final draft budget was considered and minor clarifications were given as to the extent of the items committees have included in their costings.
It was clarified that the budget for 2020 Christmas lights will be set at £25k to cover both towns but the delivery of a lighting scheme will be considered in full by the Town Improvements Committee prior to Christmas 2020.
It was resolved to approve the Town Council’s final draft budget.
It was further resolved to make a recommendation to full Council that it makes final approval of the budget at a total of £718,211, which is an increase of 29 pence per week (£15.44 per year) on the Band D.

07/20/F&R Financial Reports
The committee reports ending 30th November were received and noted.

08/20/F&R To receive any relevant correspondence and note any items of information from the Clerk.
There were no items.

09/20/F&R Date of Next meeting
It was noted that the next meeting of this committee will be held on Monday 16th March 2020 at 7pm at The Old Courthouse.

The Chairman closed the meeting at 19:36

Records Retention Schedule

Financial Risk Management Policy - March 2023

Grant Application Kings Coronation Form

The Coronation of His Majesty King Charles III will take place on Saturday 6th May 2023, with an additional bank holiday on Monday 8th May 2023.

We are keen to hear from groups/organisations in Burnham-on-Sea and Highbridge that are looking to celebrate the Coronation. The Town Council has £1500 available to allocate to events being organised to celebrate the Kings Coronation. The maximum grant to be allocated per event will be £500.

You must meet the following criteria for your application to be considered:

– The event will be open to all members of the public

– The event will be free of charge

– The event will take place within the Coronation weekend

– The event will take place within Burnham on Sea or Highbridge


Applications will close on Monday 6th March at midday. 

Your organisation and contact details

What happens next....
Applications will be considered at the Finance and Resources Committee Meeting on Monday 13th March 2023. You will be notified after this date whether your application has been successful.
Burnham & Highbridge Town Council takes your privacy seriously and will only use your personal information for the purposes of contacting you about this grant. The Council’s privacy notice can be found here.

We use cookies to help make this site better. Read more about our cookie policy.

Skip to content