18th June 2019 – Princess Management

Minutes of the Princess Management Committee meeting held on Tuesday 18th June at 7pm in The Old Courthouse, Jaycroft Road.

Present: Cllrs L. Parkin (Chairman), P Clayton, N Tolley, S Barber, D Carey, P Harvey, M Murphy, C Winfield, A Brewer (Ex-officio) with Sam Winter (Town Clerk), Craig Denny (Deputy Manager of the Princess Theatre), Sally Jones (Responsible Finance Officer).

Two members of the public and two members of the press were in attendance, but none requested to speak.

Town Mayor, Cllr Brewer addressed the meeting to welcome the new Committee and offer his support as ex-officio in progressing the management of the Princess as a significant community asset.

35/19/PMC    Apologies   

Apologies were received from Cllr A Hodge.

36/19/PMC    Declarations of Interest in items on the agenda

                        None

37/19/PMC    The minutes of the Princess Management Committee meeting held on 16th April 2019 were approved and signed.

38/19/PMC    Report from the Princess Theatre Manager

The Action List was reviewed, completed and outstanding actions were noted.  No reports were provided.

39/19/PMC    The following financial reports were received from the RFO:

                        End of year accounts comparisons from 2012/13 – 2018/19

                        Committee accounting report for the month of April.

40/19/PMC    Update from the Town Clerk on the CIM fund refurbishment

The Committee received an update to confirm that the grant award agreement has been signed and is waiting the first installment from the awarding body. The Project Coordinator has embarked upon surveying the building and will be seeking confirmation from the Committee on the areas to be the main focus of the grant. Members will undertake site visits to relevant venues to consider decor.

41/19/PMC    To consider setting the 2020/21 & 2021/22 charging schedules 

It was resolved that a review of the facilities and charging schedule will be undertaken to ensure clarity of fees for hirers at the time of booking. Item to be resolved at the August meeting.

42/19/PMC    To resolve to change the schedule of meetings dates to better accommodate Committee members

It was resolved that meeting dates, where possible, will be rescheduled to Monday evenings.

43/19/PMC    To acknowledge and express thanks for the contribution from volunteer Dave Eldergill

A vote of thanks was expressed to Dave Eldergill for his five-year commitment to establishing, maintaining and promoting the Art displays in the Princess Arts Lounge café.

The Committee acknowledged that Mr Eldergill will now take a step back from this particular role and expressed its gratitude to Mr Eldergill for working with other volunteers to ensure continuity in administering this excellent gallery space for both established artists and as a valued community resource.

44/19/PMC    Date, time & venue of next meeting

Monday 19th August 2019, 7pm The Old Courthouse.

The Chairman invited members to share any ideas for future consideration by the Committee.

Cllr Murphy updated the Committee on exploratory conversations he has held regarding the possibility of the Princess linking-up with others to host film showings for those living in care.

Cllr Carey expressed a keenness to use the Princess as a catalyst to bring together the young and elderly.

Meeting closed 20:32.

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