Burnham-on-Sea & Highbridge Town Council



Minutes of the meeting held on Monday 1st July 2019 at 7pm in the Council Chamber, The Old Courthouse, Jaycroft Road, Burnham-on-Sea.

Present: Cllrs Mike Facey (Chairman), Peter Clayton, Phil Harvey, Mike Murphy, Sue Harvey, Nick Tolley and Alan Matthews with Samantha Winter (Town Clerk) and Sally Jones (RFO) in attendance.

One member of the public and two representatives from the Press were present.

Public Participation                      

There were no requests to speak.

30/19/F&R     Apologies

Cllr Chris Allen

Cllr Louise Parkin

Cllr Andy Brewer

Cllr Helen Groves

31/19/F&R     Declarations of Interest in items on this agenda     

Cllr Peter Clayton drew the meetings attention to item 35/19/F&R and notified the meeting that although he is a County Councillor, he is not involved in the OPE or related programme with SCC and therefore had no interest to declare.  

                        Action List

32/19/F&R     The Action List was noted.

                        Approval of Minutes

33/19/F&R     The minutes of the Finance & Resources Committee held on 20th May 2019 were approved and signed by the Chairman as a correct record.

                        Motions for note/resolution

34/19/F&R     To form an Allotments Sub-Committee with terms of reference

It was resolved to approve the terms of reference as presented and form an Allotments Sub-Committee with members: Cllrs P. Harvey, Clayton, S. Harvey, Gardiner White & Tolley.

35/19/F&R     To consider a report from the Town Clerk on the One Public Estate programme and resolve whether to engage in discussions with Somerset County Council.

It was resolved that a working group will be formed to enter into initial discussions with Somerset County Council on the OPE Burnham Project for the potential formation of a community hub in Princess Street.

Membership of the working group: Cllrs Clayton, Facey, Tolley, P. Harvey and Murphy.

36/19/F&R     To note the report of the Town Clerk on the Land Registration for The Old Courthouse and to agree costs for legal fees.

It was resolved to approve the expenditure of up to £750 for legal fees, and it was further resolved to support a recommendation to full Council for a virement of up to £500 from EMR, if required. 

37/19/F&R     To receive an update on actions taken in response to the Internal auditor reports

                        The updated actions on the Internal auditor reports were received

38/19/F&R     To receive a report of the RFO and agree to open a CCLA account

It was resolved to recommend that the Council opens a CCLA savings account for an amount of money to be agreed at the September Council meeting

39/19/F&R     To approve the updated Financial Risk Management Policy

The revised Financial Risk Management Policy was approved.

40/19/F&R     The date of the next Finance & Resources Committee meeting: 9th September 2019

                        The Chairman closed the meeting at 19:28

Records Retention Schedule

Financial Risk Management Policy - March 2023

Grant Application Kings Coronation Form

The Coronation of His Majesty King Charles III will take place on Saturday 6th May 2023, with an additional bank holiday on Monday 8th May 2023.

We are keen to hear from groups/organisations in Burnham-on-Sea and Highbridge that are looking to celebrate the Coronation. The Town Council has £1500 available to allocate to events being organised to celebrate the Kings Coronation. The maximum grant to be allocated per event will be £500.

You must meet the following criteria for your application to be considered:

– The event will be open to all members of the public

– The event will be free of charge

– The event will take place within the Coronation weekend

– The event will take place within Burnham on Sea or Highbridge


Applications will close on Monday 6th March at midday. 

Your organisation and contact details

What happens next....
Applications will be considered at the Finance and Resources Committee Meeting on Monday 13th March 2023. You will be notified after this date whether your application has been successful.
Burnham & Highbridge Town Council takes your privacy seriously and will only use your personal information for the purposes of contacting you about this grant. The Council’s privacy notice can be found here.

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