1st July 2019 – Finance & Resources

Minutes of the meeting held on Monday 1st July 2019 at 7pm in the Council Chamber, The Old Courthouse, Jaycroft Road, Burnham-on-Sea.

Present: Cllrs Mike Facey (Chairman), Peter Clayton, Phil Harvey, Mike Murphy, Sue Harvey, Nick Tolley and Alan Matthews with Samantha Winter (Town Clerk) and Sally Jones (RFO) in attendance.

One member of the public and two representatives from the Press were present.

Public Participation                      

There were no requests to speak.

30/19/F&R     Apologies

Cllr Chris Allen

Cllr Louise Parkin

Cllr Andy Brewer

Cllr Helen Groves

31/19/F&R     Declarations of Interest in items on this agenda     

Cllr Peter Clayton drew the meetings attention to item 35/19/F&R and notified the meeting that although he is a County Councillor, he is not involved in the OPE or related programme with SCC and therefore had no interest to declare.  

                        Action List

32/19/F&R     The Action List was noted.

                        Approval of Minutes

33/19/F&R     The minutes of the Finance & Resources Committee held on 20th May 2019 were approved and signed by the Chairman as a correct record.

                        Motions for note/resolution

34/19/F&R     To form an Allotments Sub-Committee with terms of reference

It was resolved to approve the terms of reference as presented and form an Allotments Sub-Committee with members: Cllrs P. Harvey, Clayton, S. Harvey, Gardiner White & Tolley.

35/19/F&R     To consider a report from the Town Clerk on the One Public Estate programme and resolve whether to engage in discussions with Somerset County Council.

It was resolved that a working group will be formed to enter into initial discussions with Somerset County Council on the OPE Burnham Project for the potential formation of a community hub in Princess Street.

Membership of the working group: Cllrs Clayton, Facey, Tolley, P. Harvey and Murphy.

36/19/F&R     To note the report of the Town Clerk on the Land Registration for The Old Courthouse and to agree costs for legal fees.

It was resolved to approve the expenditure of up to £750 for legal fees, and it was further resolved to support a recommendation to full Council for a virement of up to £500 from EMR, if required. 

37/19/F&R     To receive an update on actions taken in response to the Internal auditor reports

                        The updated actions on the Internal auditor reports were received

38/19/F&R     To receive a report of the RFO and agree to open a CCLA account

It was resolved to recommend that the Council opens a CCLA savings account for an amount of money to be agreed at the September Council meeting

39/19/F&R     To approve the updated Financial Risk Management Policy

The revised Financial Risk Management Policy was approved.

40/19/F&R     The date of the next Finance & Resources Committee meeting: 9th September 2019

                        The Chairman closed the meeting at 19:28

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