Burnham-on-Sea & Highbridge Town Council



Minutes of the meeting held on Monday 20th May 2019 at 7pm in the Council Chamber, The Old Courthouse, Jaycroft Road, Burnham-on-Sea.

Present: Cllrs Mike Facey (Chairman), Andy Brewer, Peter Clayton, Phil Harvey, Mike Murphy, Sue Harvey, Helen Groves, Chris Allen, Nick Tolley, Alan Matthews and Louise Parkin with Samantha Winter (Town Clerk) and Sally Jones (RFO) in attendance.

Twelve members of the public were present.

Public Participation                      

There were no requests to speak.

17/19/F&R     Apologies

Cllr Bill Hancock

18/19/F&R     Declarations of Interest   

Cllrs Murphy for item 22/19/F&R (item 4)

Cllr Brewer for item 22/19/F&R (item 5)

19/19/F&R     Review of Action List

Members reviewed the Action List & matters to be dealt with under this agenda.

20/19/F&R     Approval of minutes

                        The minutes of the Policy & Finance Committee (as previously titled) held on 11th March 2019 were approved and signed by the Chairman as a correct record.

21/19/F&R     It was resolved to approve the Grants Policy.

22/19/F&R     The following grant applications were considered and grants approved:

  • Somewhere House                          £5,000
  • Citizens Advice Bureau                  £2,700
  • BOS Fest                                           £2,500
  • BOS Events                                      £1,100
  • BOS & HB Men’s Shed                   £1,050
  • BOS Motor boat & Sailing Club    £1,000
  • BARB                                                 £495
  • BOS & HB Army Cadets                 £415


23/19/F&R     Committee reports were received and noted showing the accounts for the period 31/03/2019 – 24/04/2019

24/19/F&R     The reserves opening balances and descriptions as at 01/04/2019 were approved

25/19/F&R     A report showing the accounting year end 2018/19 was received and approved

Broad Wharf Allotments

26/19/F&R     It was resolved that the Council will install signs to deter unauthorised access to the allotment site and will work with residents to implement license agreements to regulate access and parking.

It was additionally resolved that authorised users will be requested to close and lock the gates to the allotment site when access is not required.

27/19/F&R     It was resolved that Cllrs Facey, Clayton and P. Harvey will work with the Town Clerk & Admin Officer to agree action to discourage access by children to roofs of the Broad Wharf allotment sheds and to ensure the sheds are made safe through funding to a maximum £5,500.

28/19/F&R     It was resolved that signs will be installed at the Broad Wharf allotment site to deter unauthorised parking. It was additionally resolved that tenants will be requested to close and lock the gates to the site when access is not required.

29/19/F&R     The date of the next meeting for this committee was noted as 1st July 2019

Records Retention Schedule

Financial Risk Management Policy - March 2023

Grant Application Kings Coronation Form

The Coronation of His Majesty King Charles III will take place on Saturday 6th May 2023, with an additional bank holiday on Monday 8th May 2023.

We are keen to hear from groups/organisations in Burnham-on-Sea and Highbridge that are looking to celebrate the Coronation. The Town Council has £1500 available to allocate to events being organised to celebrate the Kings Coronation. The maximum grant to be allocated per event will be £500.

You must meet the following criteria for your application to be considered:

– The event will be open to all members of the public

– The event will be free of charge

– The event will take place within the Coronation weekend

– The event will take place within Burnham on Sea or Highbridge


Applications will close on Monday 6th March at midday. 

Your organisation and contact details

What happens next....
Applications will be considered at the Finance and Resources Committee Meeting on Monday 13th March 2023. You will be notified after this date whether your application has been successful.
Burnham & Highbridge Town Council takes your privacy seriously and will only use your personal information for the purposes of contacting you about this grant. The Council’s privacy notice can be found here.

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