Burnham-on-Sea & Highbridge Town Council



Minutes of the meeting held on Thursday 28th May 2020 at 7pm by video conferencing

Present: Cllr Mike Facey (Chair) and Cllrs Andy Brewer, Bill Hancock, Andy Hodge, Chris Allen, Peter Clayton, Phil Harvey, Sue Harvey, Rich Gardiner White, Janet Keen, Alan Matthews, Louise Parkin, Nick Tolley, Colette Winfield with Sam Winter, Town Clerk.

1 member of the public was in attendance

74/20/TC        Apologies

Apologies were received from Cllrs Sue Barber, Dawn Carey

Cllrs Helen Groves, Mike Murphy were absent

75/20/TC        Declarations of Interest in items on this agenda & dispensations granted


76/20/TC        To receive a report on the provision of Christmas lights in both towns and agree the procurement process and budget for the supply of Christmas lights on a hire contract.

The meeting received a report from the Town Clerk on the Council’s options & budgetary positon for lights provision in the towns of both Burnham & Highbridge. The meeting discussion centred on the preference to have equality in lights provision for both towns and the perceived efficiency & peace of mind in appointing a single experienced provider to undertake all associated functions, procured through expressions of interest and tender submissions via Contract Finder. It was noted that the one-off repair costs to existing infrastructure and professional fees were budgeted to a maximum £7k, which would be in addition to the lights display.

It was proposed by Cllr Clayton and seconded by Cllr Allan, that the Town Council enters into a formal procurement process for the provision of Christmas lights (to include all associated installation, dismantling, testing) across both towns for a period of 3 years at an annual contract sum to a maximum £18k per year.  

It was resolved to approve the motion.

It was further resolved that a working group will be formed with Cllrs Parkin, Hodge, Gardiner White, Allan, Clayton, Facey, Hancock, who will be available on 28th, 29th & 30th July to participate in presentations and interviews of prospective contractors and to make recommendations to the Town Council for the award of any contract.

77/20/TC        The next scheduled meeting of the Town Council is 22nd June 2020

The Chairman closed the meeting at 19:42hrs.

Records Retention Schedule

Financial Risk Management Policy - March 2023

Grant Application Kings Coronation Form

The Coronation of His Majesty King Charles III will take place on Saturday 6th May 2023, with an additional bank holiday on Monday 8th May 2023.

We are keen to hear from groups/organisations in Burnham-on-Sea and Highbridge that are looking to celebrate the Coronation. The Town Council has £1500 available to allocate to events being organised to celebrate the Kings Coronation. The maximum grant to be allocated per event will be £500.

You must meet the following criteria for your application to be considered:

– The event will be open to all members of the public

– The event will be free of charge

– The event will take place within the Coronation weekend

– The event will take place within Burnham on Sea or Highbridge


Applications will close on Monday 6th March at midday. 

Your organisation and contact details

What happens next....
Applications will be considered at the Finance and Resources Committee Meeting on Monday 13th March 2023. You will be notified after this date whether your application has been successful.
Burnham & Highbridge Town Council takes your privacy seriously and will only use your personal information for the purposes of contacting you about this grant. The Council’s privacy notice can be found here.

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