29th September 2020 Princess Extraordinary Minutes – Draft

Minutes of the meeting held on Tuesday 29th September 2020 at 7pm via video conferencing

Present: Cllr Louise Parkin (Chairman), Cllrs Peter Clayton, Dawn Carey, Andy Hodge, Phil Harvey, Andy Brewer, Nick Tolley, Mike Murphy, Colette Winfield, Mike Facey (Ex-officio) with Sam Winter (Town Clerk), Beccy Armory (Business Development Officer) and Sally Jones (RFO) in attendance.

There were no members of the public or press present.

Public Participation

There were no speakers.

36/20/PMC    Apologies

                        There were no apologies

37/20/PMC    Declarations of Interest in items on this agenda & dispensations granted

                        None

38/20/PMC    To receive an update briefing from the Business Development Officer

The meeting received the update, noting that the new windows will not be fitted until January 2021 and this might therefore delay any reopening.

                        Motions for note/resolution
39/20/PMC    To resolve the business model for the café          

The meeting acknowledged that Coronavirus has impacted the operations of the Princess and would continue to affect the availability of volunteers required to operate a café under strict health and safety measures. The meeting compared costs of operating a café against potential lease income. It was resolved not to re-open the café but to instead seek a lessee, with the detail of the lease to be agreed at a future meeting.

40/20/PMC    To approve the Cultural Recovery Fund works as stated in the application, subject to the grant being awarded.

The meeting received and approved for action (subject to award) an outline list of the items applied for under the fund.

41/20/PMC    To receive a preliminary budget report from the RFO.

The meeting received a revised budget report showing reductions in income for the current and next financial year and heard that there had been extensive work carried out to reduce expenditure. The meeting heard from the town clerk that any decisions made regarding the business of the Princess must give consideration to impact on obligations created under grant funding. 

42/20/PMC    Date of Next meeting

It was noted that the next meeting of this committee will be held on Tuesday 27th October 2020 at 7pm

The Chairman closed the meeting 19:54

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