Burnham-on-Sea & Highbridge Town Council


21st June 2021 Town Council Agenda


To: The Chairman – Cllr Mike Facey and all members of the Town Council

You are hereby summoned to attend the next meeting of the Town Council to be held at 7pm on Monday 21st June 2021 at the Old Courthouse, Jaycroft Road, Burnham-on-Sea

In order to comply with public health requirements, all attendees are asked to follow instructions from the town clerk and town Mayor given at the meeting and are required to:

  • wear a face covering that fits over the nose and mouth (unless you have a medical exemption, when a face shield will be permitted)
  • use the hand sanitiser at the entry point
  • take your seat on arrival and remain seated throughout, at the set distance
  • leave promptly at the end of the meeting

Yours sincerely

Samantha Winter

Town Clerk

14th June 2021

A public participation session will be held prior the commencement of the formal meeting. Anyone wishing to speak on any matter should give notice to the Town Clerk by midday on the Thursday before the meeting. No resolution can be made on any matter that is not on the agenda.

Please be aware that meetings are recorded.


  1. To receive any apologies for non-attendance
  2. To receive any declarations of interest in items on this agenda & note any dispensations granted
  3. To receive and approve minutes of the Town Council meeting held on Monday 10th May 2021
  4. To note updates to the Action List
  5. To receive reports from the police or other emergency services
  6. To receive the Chairman’s announcements
  7. Reports by Members (for information only)
7.1To receive any reports from county councillors on county council relevant matters
7.2To receive any reports from district councillors on district council relevant matters
7.3To receive reports from town councillor representatives appointed to outside bodies

8. Motions for note/resolution

8.1To note that the quarterly sign off of the accounts including year-end has now taken place
8.2To approve the Annual Governance Statement (s. 1 of the Annual Return 2020/21)
8.3To approve the Annual Accounting Statement for the year ending 31st March 2021 (s.2 of the Annual Return 2020/21)
8.4To note the summary report from the Internal Auditor and to note that no observations or actions were recorded after the most recent internal audit   
8.5To note that the dates for the Period for the Exercise of Public Rights are commencing on 28/06/2021 and ending on 06/08/2021 to and that the Notice is to be published on the Councils website from 28/06/2021
8.6To note the General reserve report
8.7To review and approve the usage of the Earmarked reserves
8.8To receive a report on the performance of CCTV in Burnham & Highbridge and consider the terms of payment.

9. Accounts

9.1To receive and approve details of expenditure during April 2021, as circulated
9.2To receive the town council accounts for the month of April 2021, as circulated

10. Minutes of previous meetings

To receive the minutes of the following committees, as previously circulated and published on the Town Council website:

8th February 2021Sea-Front Enhancement Sub-Committee
25th February 2021HR Sub-Committee
22nd March 2021Town Improvements
21st April 2021Planning
12th May 2021Planning

11. Items of correspondence – As previously circulated by email, for information only: (Members are requested to notify the office ahead of the meeting if they wish to have further information on any item)

12. Dates of next Meetings

Wednesday 23rd JunePlanning
Monday 5th JulyFinance & Resources
Monday 12th JulyTown Improvements
Wednesday 14th JulyPlanning
Monday 2nd AugustTown Council

Records Retention Schedule

Financial Risk Management Policy - March 2023

Grant Application Kings Coronation Form

The Coronation of His Majesty King Charles III will take place on Saturday 6th May 2023, with an additional bank holiday on Monday 8th May 2023.

We are keen to hear from groups/organisations in Burnham-on-Sea and Highbridge that are looking to celebrate the Coronation. The Town Council has £1500 available to allocate to events being organised to celebrate the Kings Coronation. The maximum grant to be allocated per event will be £500.

You must meet the following criteria for your application to be considered:

– The event will be open to all members of the public

– The event will be free of charge

– The event will take place within the Coronation weekend

– The event will take place within Burnham on Sea or Highbridge


Applications will close on Monday 6th March at midday. 

Your organisation and contact details

What happens next....
Applications will be considered at the Finance and Resources Committee Meeting on Monday 13th March 2023. You will be notified after this date whether your application has been successful.
Burnham & Highbridge Town Council takes your privacy seriously and will only use your personal information for the purposes of contacting you about this grant. The Council’s privacy notice can be found here.

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