TOWN COUNCIL MEETING
To: The Chairman – Cllr Mike Facey and all members of the Town Council
You are hereby summoned to attend the next meeting of the Town Council to be held at 7pm on Monday 21st June 2021 at the Old Courthouse, Jaycroft Road, Burnham-on-Sea
In order to comply with public health requirements, all attendees are asked to follow instructions from the town clerk and town Mayor given at the meeting and are required to:
- wear a face covering that fits over the nose and mouth (unless you have a medical exemption, when a face shield will be permitted)
- use the hand sanitiser at the entry point
- take your seat on arrival and remain seated throughout, at the set distance
- leave promptly at the end of the meeting
Yours sincerely
Samantha Winter
Town Clerk
14th June 2021
A public participation session will be held prior the commencement of the formal meeting. Anyone wishing to speak on any matter should give notice to the Town Clerk by midday on the Thursday before the meeting. No resolution can be made on any matter that is not on the agenda.
Please be aware that meetings are recorded.
AGENDA
- To receive any apologies for non-attendance
- To receive any declarations of interest in items on this agenda & note any dispensations granted
- To receive and approve minutes of the Town Council meeting held on Monday 10th May 2021
- To note updates to the Action List
- To receive reports from the police or other emergency services
- To receive the Chairman’s announcements
- Reports by Members (for information only)
| 7.1 | To receive any reports from county councillors on county council relevant matters |
| 7.2 | To receive any reports from district councillors on district council relevant matters |
| 7.3 | To receive reports from town councillor representatives appointed to outside bodies |
8. Motions for note/resolution
| 8.1 | To note that the quarterly sign off of the accounts including year-end has now taken place |
| 8.2 | To approve the Annual Governance Statement (s. 1 of the Annual Return 2020/21) |
| 8.3 | To approve the Annual Accounting Statement for the year ending 31st March 2021 (s.2 of the Annual Return 2020/21) |
| 8.4 | To note the summary report from the Internal Auditor and to note that no observations or actions were recorded after the most recent internal audit |
| 8.5 | To note that the dates for the Period for the Exercise of Public Rights are commencing on 28/06/2021 and ending on 06/08/2021 to and that the Notice is to be published on the Councils website from 28/06/2021 |
| 8.6 | To note the General reserve report |
| 8.7 | To review and approve the usage of the Earmarked reserves |
| 8.8 | To receive a report on the performance of CCTV in Burnham & Highbridge and consider the terms of payment. |
9. Accounts
| 9.1 | To receive and approve details of expenditure during April 2021, as circulated |
| 9.2 | To receive the town council accounts for the month of April 2021, as circulated |
10. Minutes of previous meetings
To receive the minutes of the following committees, as previously circulated and published on the Town Council website:
| 8th February 2021 | Sea-Front Enhancement Sub-Committee |
| 25th February 2021 | HR Sub-Committee |
| 22nd March 2021 | Town Improvements |
| 21st April 2021 | Planning |
| 12th May 2021 | Planning |
11. Items of correspondence – As previously circulated by email, for information only: (Members are requested to notify the office ahead of the meeting if they wish to have further information on any item)
12. Dates of next Meetings
| Wednesday 23rd June | Planning |
| Monday 5th July | Finance & Resources |
| Monday 12th July | Town Improvements |
| Wednesday 14th July | Planning |
| Monday 2nd August | Town Council |