Burnham-on-Sea & Highbridge Town Council

23rd November 2020 Finance & Resources Agenda

To: The Chairman – Cllr M Facey, Cllrs P Clayton (Vice Chair), C Allen, B Hancock, P Harvey, S Harvey, H Groves, M Murphy, L Parkin, N Tolley, A Brewer and A Matthews.

You are hereby summoned to attend the next meeting of the Finance & Resources Committee to be held at 7pm on 23rd November 2020

Yours sincerely

Samantha Winter

Town Clerk

16th November 2020

This meeting will be held remotely using Zoom. The meeting invitation is:

Join Zoom Meeting


Meeting ID: 946 4304 4861

Passcode: 616427

All attendees must display their true name on joining the remote meeting.

Please visit www.burnham-highbridge-tc.gov.uk for guidance on how to gain remote public access to the meeting and for all non-confidential meeting papers.

A public participation session will be held prior the commencement of the formal meeting. Anyone wishing to speak on any matter should give notice to the Clerk by midday on the last working day before the meeting. No resolution can be made on any matter that is not on the agenda.

Please be aware that meetings are recorded


  1. To receive apologies for non-attendance
  2. To receive any declarations of interest on items included on this Agenda.
  3. To receive and approve the minutes of the Committee meeting held on Monday 12th October 2020 (copy enclosed)
  4. To note updates to the Action List (attached)
  5. Motions for note/resolution
5.1To consider the SCC proposed cost contributions to the 67 bus.
5.2To receive & consider a proposal from the Burnham heritage group regarding purchase of property to open a heritage centre.
5.3To approve a draft expenses policy for staff & councillors
5.4To note that a zoom account is available to councillors for use in conducting ward surgeries or non-political activities/tasks agreed by the council (non-contractual cost £11.99 per month, when required).
5.5To consider and resolve the provision of a new contract for telephones and broadband.
5.6To approve full draft budget
5.7To review the ear marked reserves
5.8To approve the list of regular payments made by direct debit
5.9To approve the continuation of making payments by BACS
5.10To note that the Prepaid card was topped up by an additional £2,000 after authorisation from the Chairman and Vice Chairman of this committee
5.11To approve to pay up to £900 from budget 4032 101 (Publicity) for the production of leaflets to promote town heritage (leaflet detail to be provided by the heritage group & will feature the town crest). Item amended 20/11

6. Financial Reports

6.1To note the full Councils income and expenditure report up until 30/09/2020
6.2To note the earmarked reserves as of 30/09/2020

7. The next meeting of this committee will be held on Monday 25th January 2021 at 7pm.        

Records Retention Schedule

Financial Risk Management Policy - March 2023

Grant Application Kings Coronation Form

The Coronation of His Majesty King Charles III will take place on Saturday 6th May 2023, with an additional bank holiday on Monday 8th May 2023.

We are keen to hear from groups/organisations in Burnham-on-Sea and Highbridge that are looking to celebrate the Coronation. The Town Council has £1500 available to allocate to events being organised to celebrate the Kings Coronation. The maximum grant to be allocated per event will be £500.

You must meet the following criteria for your application to be considered:

– The event will be open to all members of the public

– The event will be free of charge

– The event will take place within the Coronation weekend

– The event will take place within Burnham on Sea or Highbridge


Applications will close on Monday 6th March at midday. 

Your organisation and contact details

What happens next....
Applications will be considered at the Finance and Resources Committee Meeting on Monday 13th March 2023. You will be notified after this date whether your application has been successful.
Burnham & Highbridge Town Council takes your privacy seriously and will only use your personal information for the purposes of contacting you about this grant. The Council’s privacy notice can be found here.

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