Burnham-on-Sea & Highbridge Town Council

27th April 2020 Finance & Resources Committee – 5.4 Formation of Relocation Sub-Committee

Briefing Note for councillors: To formalise the relocation working group for the purposes of pursuing discussions regarding the acquisition of the former SS&L building.

Issued to: Finance & Resources Committee Meeting 27/04/20

Purpose of Report

To make recommendations that will enable the Council decision-making process to remain lawful and transparent.


The Town Council, by minute ref: 39/20/TC, resolved that it intends to enter into formal discussion with SCC on the potential purchase of the SS&L and that this discussion will be conducted by the Town Clerk alongside the relocation working group.

The resolution delegates authority to act to the Town Clerk, but it also makes clear that the Town Clerk will work alongside the working group. In order to ensure the working group itself has lawful authority to act, it is recommended that the group is formalised as a sub-committee.

The Council itself cannot appoint a sub-committee because the Council is not a committee. Whilst the Finances & Resources Committee has responsibility for property under its terms of reference, it follows that it should formalise the work of the relocation group.

Financial implications


Policy implications

Corporate Pillar 1: Engagement, Visibility and Transparency

1.2 Providing strong, clear and responsible leadership at councillor and council officer level 2 Terms of Reference & Scheme of Delegation


To appoint the existing relocation working group as a formal Relocation SubCommittee of the Finance & Resources Committee. In order to reflect the intention of the full Council, a terms of reference should apply to the group to authorise it to ‘agree to make any decisions about future sites as long as those decisions stop short of entering into any contracts or incurring financial commitments.

The members of the sub-committee will continue to be, Cllr Andy Brewer, Cllr Peter Clayton, Cllr Phil Harvey, Cllr Mike Facey & Cllr Mike Murphy.

Report author: Sam Winter, Town Clerk

Report Date: 9 th March 2020

Records Retention Schedule

Financial Risk Management Policy - March 2023

Grant Application Kings Coronation Form

The Coronation of His Majesty King Charles III will take place on Saturday 6th May 2023, with an additional bank holiday on Monday 8th May 2023.

We are keen to hear from groups/organisations in Burnham-on-Sea and Highbridge that are looking to celebrate the Coronation. The Town Council has £1500 available to allocate to events being organised to celebrate the Kings Coronation. The maximum grant to be allocated per event will be £500.

You must meet the following criteria for your application to be considered:

– The event will be open to all members of the public

– The event will be free of charge

– The event will take place within the Coronation weekend

– The event will take place within Burnham on Sea or Highbridge


Applications will close on Monday 6th March at midday. 

Your organisation and contact details

What happens next....
Applications will be considered at the Finance and Resources Committee Meeting on Monday 13th March 2023. You will be notified after this date whether your application has been successful.
Burnham & Highbridge Town Council takes your privacy seriously and will only use your personal information for the purposes of contacting you about this grant. The Council’s privacy notice can be found here.

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