Burnham-on-Sea & Highbridge Town Council



Report for councillors:                 Review the rapid Grants process and allocation of funds

Issued to:                                         Finance & Resources Committee Meeting 29th June 2020

Purpose of Report: To review the current rapid Covid-19 grants and decide how grants are processed going forward



On the 27th April 2020 17/20/F&R the Council formally agreed to implement a quick response grants administrative system in order to react quickly to groups that may require funding relating to Covid-19. This system is still in place and to date we have had just one application for £500 which has been granted.

Since lockdown there have been three other requests for grants, one was for running costs which has been resolved and two are for refurbishment costs for a halls as they would like to do the refurbishment whilst they are closed and have lost income due to Covid-19. These are not emergency situations that would fall under our current scheme.

It is important to think about how much of the grants budget is awarded at the next grants meeting in September and to decide whether a portion of the grant budget should be kept aside in case of a further Covid-19 spike that may happen during the winter period.

Financial implications

Total grants budget £35,000

Remaining £26,136.46 after pre-existing commitments

4761 107 Budget Code

Policy implications

Scheme of delegation amended by min ref: 48/20/TC

Corporate Pillar 1: Engagement, Visibility and Transparency

1.2 Providing strong, clear and responsible leadership at councillor and council officer level & 1.4 Ensure responsible financial management and clear direction in all aspects of the Council’s responsibilities.

Corporate pillar 2: Culture and Community

2.3 Providing financial support to community events and organisations


Option 1. To stop the Covid-19 grant scheme and revert to the standard grants process with the next meeting being 21st September.

Option 2. To continue with the Covid-19 grant scheme until 7th September which is 10 days before the grants meeting on 21st September when the standard grant process would apply.


To consider whether an amount should be set aside out of the grants budget in case of a potential Covid-19 spike over the winter.

Report author:          Sally Jones, Responsible Finance Officer          

Report Date:               26th June 2020

Records Retention Schedule

Financial Risk Management Policy - March 2023

Grant Application Kings Coronation Form

The Coronation of His Majesty King Charles III will take place on Saturday 6th May 2023, with an additional bank holiday on Monday 8th May 2023.

We are keen to hear from groups/organisations in Burnham-on-Sea and Highbridge that are looking to celebrate the Coronation. The Town Council has £1500 available to allocate to events being organised to celebrate the Kings Coronation. The maximum grant to be allocated per event will be £500.

You must meet the following criteria for your application to be considered:

– The event will be open to all members of the public

– The event will be free of charge

– The event will take place within the Coronation weekend

– The event will take place within Burnham on Sea or Highbridge


Applications will close on Monday 6th March at midday. 

Your organisation and contact details

What happens next....
Applications will be considered at the Finance and Resources Committee Meeting on Monday 13th March 2023. You will be notified after this date whether your application has been successful.
Burnham & Highbridge Town Council takes your privacy seriously and will only use your personal information for the purposes of contacting you about this grant. The Council’s privacy notice can be found here.

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